Sullivan + Associates Clinical Psychology — Thunder Bay, Ontario

Sullivan + Associates Clinical Psychology is looking for an organized, dependable, and detail-oriented Administrative Assistant to join our Psychological Assessment Department.

This position provides administrative support to a busy team that coordinates psychological assessments for children, adolescents, and adults, including ADHD, autism, psychoeducational, mental health, and other specialized assessments.

The successful candidate will work alongside our Assessment Team, psychologists, psychological associates, and psychometrists to help keep assessments organized and moving efficiently from initial referral through testing, report completion, and feedback.

If you are highly organized, enjoy working with people, pay attention to details, and are good at keeping track of multiple tasks at once, this may be a outstanding fit.

What You'll Be Doing

Responsibilities will include:

· Assisting with new psychological assessment referrals

· Communicating with clients, parents, schools, clinicians, and referral sources

· Scheduling assessment appointments, interviews, testing, and feedback sessions

· Helping ensure consent forms and assessment questionnaires are completed

· Following up with clients regarding outstanding forms or information

· Assisting with psychologist and psychometrist scheduling

· Updating client files and assessment records

· Tracking where clients are within the assessment process

· Helping prepare and organize assessment documentation

· Monitoring outstanding administrative tasks and following up when needed

· Answering client questions and directing clinical questions to the appropriate team member

· Providing general administrative support to the Assessment Department

The Person We're Looking For

You do not need previous experience in psychology or mental health.

We're looking for someone who is:





Highly organized and dependable

· Detail-oriented

· Friendly and professional when communicating with clients

· Comfortable working with children, parents, healthcare professionals, and other referral sources

· Good at following established processes and procedures

· Able to manage several tasks and priorities at the same time

· Strong at following through and completing tasks

· Comfortable learning new computer systems and technology

· Able to work independently while also being part of a team

Previous experience in administration, healthcare, psychology, medical offices, or another detail-oriented environment would be an asset, but is not required.

Comfortable With Technology

Sullivan + Associates is actively modernizing and automating many of our administrative systems.

Our Assessment Department uses technology to assist with questionnaires, reminders, assessment tracking, documentation, and administrative follow-up.

You do not need to be an AI or technology expert. You should, however, be comfortable learning new systems and working in an environment where technology and administrative processes continue to evolve.

Why Join Sullivan + Associates?

Sullivan + Associates Clinical Psychology has provided psychological services in Northwestern Ontario since 2007 and has grown into a large multidisciplinary psychology practice.

You'll be joining an established Assessment Department and working alongside experienced administrative and clinical staff.

This is a good opportunity for someone who enjoys administrative work, likes being part of a team, and gets satisfaction from keeping things organized and helping clients move smoothly through a process.

To apply: Please submit your resume and a brief cover letter telling us why you believe you would be a good fit for an administrative position at "Careers"

Job Type: Full-time

Pay: $20.00-$20.25 per hour

Work Location: In person

📌 Administrative Assistant – Psychological Assessment Department (Thunder Bay)
🏢 Sullivan + Associates Clinical Psychology
📍 Thunder Bay