We are seeking a Property Administrator to provide support to the Property Management Division in day-to-day management of the residential property portfolio. The position supports lease and resident administration, correspondence, reporting, records, work order follow-up, accounting and departmental coordination while ensuring information is accurate, deadlines are met and confidential information is handled with discretion.

The following list of responsibilities in no way should minimize the responsibilities or duties of this position.

RESPONSIBILITIES INCLUDE, BUT ARE NOT LIMITED TO:

LEASE, RESIDENT & PROPERTY ADMINISTRATION

- Prepare and maintain accurate lease, resident and property documentation, correspondence and records in MRI and other Company systems.
- Support lease administration throughout the tenancy lifecycle, including renewals, amendments, move-ins, move-outs, deadline tracking and required follow-up.
- Assist with arrears administration, including notices, and coordination with Property Managers and Accounting.
- Prepare and organize documentation for RTDRS matters, evictions, collections and other tenancy-related matters as directed.
- Coordinate resident inquiries, work orders and property-related matters with site teams and Maintenance, including required documentation, follow-up and escalation to management.

REPORTING & DEPARTMENTAL SUPPORT

- Provide day-to-day administrative support to the Director of Property Management and Property Managers.
- Prepare vacancy, leasing, renewal, arrears and other operational reports,



and collect required information from site teams.
- Maintain departmental tracking systems, calendars, checklists and deadlines; follow up on outstanding items and escalate overdue or incomplete matters as required.
- Assist with meetings, inspections, portfolio reviews, current-property onboarding, property transitions and other departmental projects.
- Prepare operational reports and maintain departmental tracking systems, calendars and deadlines, following up on outstanding or incomplete items as required
- Provide administrative support for meetings, inspections, portfolio reviews, property onboarding, transitions and other departmental projects.
- Maintain departmental procedures, templates, forms and administrative resources, and support consistent administrative practices across the residential portfolio.
- Provide backup coverage, participate in cross-training and work cooperatively with employees and departments to support operational continuity.
- Support consistent departmental operations by maintaining procedures, templates and administrative resources and providing cross-training and backup coverage.
- Perform other administrative and Property Management-related duties as assigned.

ACCOUNTING SUPPORT





- Assist the Property Accountant and Property Managers with information necessary to ensure month-end reporting is completed in a timely manner.
- Assist with tenant rent collection and vendor invoice and coding.

QUALIFICATIONS:

Education: Post-secondary education in Business Administration, Property Management or a related field is considered an asset.

Required Experience:

- Previous administrative experience is required; residential property management and lease administration experience are strongly preferred.
- Experience with MRI or similar property management software and knowledge of Alberta residential tenancy processes are considered assets.
- Strong Microsoft Office skills, particularly Outlook, Word and Excel.
- Strong organizational and time-management skills, with excellent attention to detail and the ability to manage multiple priorities and deadlines.
- Professional written and verbal communication skills, sound judgment and the ability to handle confidential information with discretion.
- Demonstrated initiative, follow-through, adaptability and willingness to learn new systems, processes and responsibilities.

WORKING CONDITIONS:

Job Types: Full time, Permanent

Pay: $56,000.00-$60,000.00 per year

Perks:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Experience:

- property management: 1 year (preferred)
- MRI or Yardi Program: 1 year (preferred)

Work Location: In person

📌 Property Administrator (Edmonton)
🏢 Confidential Real Estate
📍 Edmonton