Job Overview
We are seeking a highly organized and proactive Personal Assistant to support our Director in daily operations across multiple businesses. This role is essential for maintaining efficiency and ensuring that all administrative tasks are handled with precision. The ideal candidate will possess robust clerical skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

- Manage the Director's calendar, including scheduling meetings and appointments.
- Prepare and proofread documents, reports, and presentations to ensure accuracy and clarity.
- Handle correspondence, including emails and phone calls, demonstrating excellent phone etiquette.
- Assist with administrative tasks such as filing, data entry, and maintaining office supplies.
- Utilize Google Suite for document creation and collaboration with team members.
- Coordinate travel arrangements and itineraries as needed.
- Manage electronic signatures through DocuSign for important documents.
- Support financial tasks using QuickBooks for basic bookkeeping and expense tracking.

Skills

- Proficiency in Google Suite applications (Docs, Sheets, Drive)



is required.
- Strong proofreading skills to ensure high-quality documentation.
- Excellent clerical skills with a focus on organization and attention to detail.
- Familiarity with office procedures and administrative support functions.
- Ability to type efficiently while maintaining accuracy in documentation.
- Experience managing calendars using Outlook Calendar is preferred.
- Knowledge of DocuSign for electronic document management is a plus.
- Strong administrative skills with the ability to prioritize tasks effectively.
- Exceptional phone etiquette for professional communication with clients and stakeholders.
- Basic understanding of financial recordkeeping is advantageous.

We look forward to welcoming a dedicated Personal Assistant who can contribute positively to our team dynamics while supporting the Director's objectives effectively.

Job Types: Full-time, Part-time

Pay: $20.00-$22.00 per hour

Expected hours: 20 – 40 per week

Education:

- Bachelor's Degree (preferred)

Work Location: In person

📌 Personal Assistant to Managing Director (Newmarket)
🏢 Positive Mind Wellness
📍 Newmarket