Administrative Assistant (Part-Time)

Long Term Position

Geoffery’s Garden – Reunification Home

Winnipeg, Manitoba

Our Philosophy

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“Wahkohtowin” to create a safe, holistic and community-based healing home that promotes kindness, compassion and understanding, while working to reunite families.

Who We Are

Geoffery's Garden is a not-for-profit, registered charity based in Winnipeg, MB. We are a family-focused, supportive housing initiative for parents involved in Child and Family Services. We work within the community and use a collaborative approach.

Our intention is to be a resource for parents and bridge the gap between social and cultural barriers in healing and reunification. We do this by bringing parents into contact with people and programs that meet their specific needs. In addition to providing a safe, supportive, and family friendly environment, Geoffery’s Garden offers an environment free of drugs and alcohol. Parents are expected to remain completely free from all mind-altering substances and all parents are randomly/weekly drug screened.

Overview

Reporting to the Executive Director

The role requires strong administrative and organizational duties to ensure the program runs smoothly.

Key Responsibilities

Administrative & Operational Support

- Manage and organize receipts, filing, and documentation

- Track and maintain program statistics and attendance records

- Monitor and update calendars, scheduling, and communications (email/chat)

- Maintain participant files and general office organization

- Assist with payroll tracking (hours review)

- Process request forms and internal documentation

- Monitor shared inbox (info@) and ensure timely communication

- Keep leadership team informed (Executive Director & Supervisors)

Program Support

- Coordinate celebrations and events (birthdays, holidays, milestones)

- Assist with grocery lists,



supply ordering, and inventory

- Support medication tracking and compliance coordination

- Arrange and track drug screening schedules

- Assist with move-ins and preparing suites for new residents

- Conduct suite checks and general environment monitoring

- Maintain and update staff schedules and training coordination

Team & System Coordination

- Follow established internal systems and procedures

- Support onboarding of new staff/ participants

- Assist in organizing and scheduling training sessions

Qualifications & Skills

- Strong organizational and administrative skills

- Ability to work independently and follow structured routines

- Comfortable working in a collaborative, team-based environment

- Clear and professional communication (written and verbal)

- Experience in social services, housing, or community programs is an asset

- Understanding of addictions, recovery, and trauma-informed care preferred

- Knowledge and respect for Indigenous culture, traditions, and community dynamics

Additional Requirements

- Ability to work within a 3-storey residential building (no elevator)

- Must be fluent in English

- Valid Class 5 Driver’s License REQUIRED

- Access to a reliable cell phone for work-related communication

- Ability to obtain:

- Criminal Record Check (with Vulnerable Sector)

- Child Abuse Registry Check

Work Structure

- Part-Time, 20-25 hours

- Flexible hours based on program needs

Why Work With Geoffery’s Garden

- Be part of a purpose-driven, community-focused organization

- Directly contribute to family reunification and healing

- Work in a supportive, values-based environment

- Opportunity to grow with a developing and impactful program

How to Apply

Please submit a brief introduction outlining your experience and interest in working with Geoffery’s Garden.

Pay: $18.00-$20.00 per hour

Advantages:

- Flexible schedule

Work Location: In person

📌 Administrative Assistant (Part-Time 20 plus hour) (Canada)
🏢 Geoffery’s Garden
📍 Canada