Event Coordinator

Connect Dot Management Inc. | London, Ontario
Full-Time | 40 hours per week

About Connect Dot Management

Connect Dot Management Inc. is a full-service event management company based in London, Ontario. We plan and deliver a diverse portfolio of conferences, corporate events, association programs, public events and large-scale experiences for clients across Ontario and Canada.

Our team works collaboratively to take events from concept through execution, managing the details, relationships and logistics that create exceptional experiences.

We are looking for an Event Coordinator to join our team. Someone who is organized, proactive, detail-oriented and excited to build their career in the event industry.

The Role

The Event Coordinator is an integral member of the Connect Dot Management team, supporting the planning, coordination and delivery of multiple client events and projects.

Working alongside our event management team, you will be involved in all stages of event delivery, from planning, registration and supplier coordination through to on-site execution and post-event wrap-up.

This is a hands-on role for someone who enjoys variety, thrives in a fast-paced environment and can confidently manage multiple priorities and deadlines. No two events are exactly alike, so adaptability, initiative and a willingness to jump in where needed are essential.

What You'll Do

As an Event Coordinator, your responsibilities will include:

- Support the planning and execution of multiple events and client projects simultaneously.
- Coordinate event logistics, timelines, schedules and project deliverables.
- Set up and manage event registration systems, attendee lists and event technology platforms.
- Coordinate and communicate with venues, suppliers, exhibitors, sponsors and other event stakeholders.
- Prepare event materials including presentations, invitations, correspondence, forms, run sheets, scripts and briefing documents.
- Draft, proofread and edit event communications and collateral.
- Support attendee and client communications by email, telephone and in person.
- Conduct research and sourcing related to venues, suppliers, event services and other project requirements.
- Maintain accurate event files, databases, tracking documents and project information.
- Participate in client and internal planning meetings and follow up on assigned action items.




- Provide hands-on, on-site support for event set-up, registration, execution and wrap-up.
- Troubleshoot issues as they arise and help ensure events are delivered professionally, efficiently and according to client expectations.
- Provide general project and administrative support to the Connect Dot team as required.

What We're Looking For

The successful candidate will bring a combination of event experience, strong organizational skills and a client-service mindset.

Ideally, you have:

- 1–3 years of experience in event coordination, conferences, hospitality, project coordination or a related client-service environment.
- A college diploma or university degree in event management, hospitality, communications, public relations, business or a related field, or an equivalent combination of education and relevant experience.
- Excellent organizational and time-management skills with exceptional attention to detail.
- The ability to manage multiple projects, priorities and deadlines simultaneously.
- Strong written and verbal communication skills.
- A proactive approach, you anticipate what needs to happen rather than waiting to be asked.
- Strong problem-solving skills and the ability to remain calm and professional when plans change.
- Confidence communicating with clients, attendees, suppliers, exhibitors and other stakeholders.
- Strong proficiency with Microsoft Word, Excel and PowerPoint.
- Comfort learning and working with event registration platforms, conference apps and other event technology.
- Experience with tools such as Asana, Microsoft Teams and Google Drive, or similar project-management and collaboration platforms.
- An interest in event marketing, communications, social media and design is an asset.
- Experience working efficiently in a Mac environment is an asset.

The Reality of Event Work

Events don't always happen Monday to Friday between 8:30 a.m. and 4:30 p.m., and this position requires flexibility.





Regular office hours are 8:30 a.m.–4:30 p.m., Monday through Friday, with flexibility required around event schedules. Early mornings, evenings, weekends and longer event days will occasionally be required.

The position also requires the ability to travel to event venues in London and other locations throughout Ontario and Canada.

Candidates must have a valid driver's licence and be comfortable working in active event environments, including being on their feet for extended periods during event set-up and execution.

Why Join Connect Dot?

This is an chance to gain hands-on experience across a diverse portfolio of events while working closely with an experienced event management team.

You won't spend your first year watching from the sidelines. You'll contribute to real projects, work directly with clients and suppliers, learn multiple aspects of event management and see events through from planning to execution.

For someone who wants to build a career in events, this role provides exposure to the full event lifecycle and the opportunity to develop progressively greater responsibility as your skills and experience grow.

What We Offer

At Connect Dot, we want our team members to grow alongside our business. In addition to a competitive salary, we offer health benefits, paid vacation, complimentary on-site parking and professional development opportunities.

You'll also gain hands-on experience across a diverse portfolio of events, work directly with clients and industry partners, and continue developing your skills across all aspects of event planning and execution.

Salary range: $50,000 - $60,000 annually, commensurate with experience.

Interested in Joining Our Team?

We'd love to hear from you. Please submit your resume and a brief cover letter outlining your interest in the Event Coordinator position and what you would bring to the Connect Dot team.

If you are interested in the position of Connect Dot Management’s Event Coordinator, then maybe it’s time we meet! Please send your resume and cover letter to:

Hiring Manager

T: (phone hidden) | [email protected]

Job Types: Full-time, Permanent

Pay: $24.00-$30.00 per hour

Expected hours: 40.0 per week

Benefits:

- Company events
- Dental care
- Extended health care
- Life insurance
- On-site parking

Work Location: In person

📌 Event Coordinator (Canada)
🏢 Connect Dot Management
📍 Canada