Compensation: $22–$25 per hour, depending on experience

VanGATE Manufacturing and Automation Inc. is looking for an organized, creative and dependable Executive Assistant & Design/Marketing Coordinator to join our team.

This is a multi disciplinary position combining executive support, interior design assistance, project coordination and social-media marketing. The successful candidate will work closely with management and support our residential, commercial and industrial projects.

Key Responsibilities

- Provide day-to-day administrative support to management
- Manage schedules, appointments, emails and follow-up tasks
- Prepare quotations, documents, reports and project records
- Communicate with customers, suppliers, contractors and internal team members
- Assist with purchasing, order tracking and general office coordination
- Maintain organized digital and physical records
- Follow up on project schedules, customer requests and outstanding items

Interior Design and Project Support

- Assist with design concepts, layouts and material selections
- Create and revise drawings using AutoCAD
- Coordinate measurements, finishes, colours and materials
- Communicate with clients, suppliers and installation teams
- Assist with site measurements and project follow-ups when required
- Support the preparation of design and construction documents

Social Media and Marketing

- Create professional posts featuring company products and completed projects
- Take and organize project photos and short videos
- Create simple graphics, promotional materials and video content
- Write clear and engaging captions in English; Chinese content is an asset




- Maintain a regular social-media content schedule
- Respond to basic online inquiries and direct potential customers to the appropriate team member
- Update website content when required
- Support the company’s branding, online presence and promotional activities

Qualifications

- Diploma or degree in Interior Design, Architecture, Marketing, Business Administration or a related field
- Proficiency in AutoCAD is required
- Previous experience managing business social-media accounts
- Experience creating graphics and short-form video content
- Knowledge of Adobe Photoshop, Illustrator or video-editing software is an asset
- Experience with SketchUp, Revit or SolidWorks is an asset
- Strong organizational and time-management skills
- Professional communication and customer-service skills
- Detail-oriented, dependable and able to manage multiple priorities
- Proficient in Microsoft Word, Excel and Outlook
- Fluency in English is required; Mandarin is a strong asset
- Previous executive‑assistant, administrative or project‑coordination experience is an asset
- A valid driver’s licence is preferred

About VanGATE

VanGATE Manufacturing and Automation Inc. specializes in automated gates, garage doors, high-speed doors, access-control systems and custom metal fabrication for residential, commercial and industrial projects.

This position offers an opportunity to gain practical experience across design, administration, marketing, manufacturing and construction-project coordination.

Only candidates selected for an interview will be contacted.

VanGATE Manufacturing and Automation Inc. is an equal-prospect employer. We thank all applicants for their interest.

📌 Bilingual Executive Assistant & Junior Design/Marketing Coordinator (Richmond)
🏢 VanGATE Manufacturing and Automation
📍 Richmond