Job Title: Construction Office Administrator & Bookkeeper Location: Scarborough, ON Job Type: Full-Time, Permanent Salary Range: $45,000 – $58,000 / year Schedule: Monday to Friday, 8:30 AM – 5:00 PM Job Summary We are a growing construction company seeking an organized, detail-oriented, and proactive Full time Office Administrator & Bookkeeper to join our team on-site at our Scarborough office. The ideal candidate will manage daily administrative tasks, support construction project tracking, and handle day-to-day bookkeeping functions. This role requires a minimum of 2 years of previous experience and strong proficiency in QuickBooks and the Microsoft Office Suite (specifically Advanced Excel). Key Responsibilities Financial Bookkeeping: Manage accounts payable/receivable, issue invoices to clients, track subcontractor expenses, and perform routine bank reconciliations using QuickBooks. Data Management & Reporting: Create, maintain, and format spreadsheets using Microsoft Excel to monitor project budgets, inventory tracking, and material orders. Construction Project Support: Help compile and coordinate safety documents, compliance records, permits, and routine business project pipelines. General Office Administration: Draft professional business correspondence, manage emails,



and coordinate schedules via Microsoft Word and Outlook. Answer incoming client or vendor inquiries and maintain an organized digital and physical filing system. Qualifications & Skills Experience: Minimum of 2 years of previous experience in an office administrative or bookkeeping role, preferably within the construction, trades, or industrial sector. Software Proficiency: Proven, strong hands-on experience using QuickBooks (Desktop or Online) and the Microsoft Office Suite (Word, Excel, Outlook). Excel Skills: Must be highly comfortable working with formulas, organizing dense data sets, and generating explicit data tables. Attention to Detail: High accuracy in data entry, invoice cross-referencing, and financial tracking. Communication: Strong professional written and verbal English communication skills to interact with clients, project managers, and suppliers. Benefits Two weeks of paid vacation annually Complimentary on-site parking Please submit your resume by email at [email protected] and include a brief cover letter outlining your relevant experience with QuickBooks and Excel or directly through this platform. with the subject line Office Administrator Application

📌 Construction Office Admin (Toronto)
🏢 Demetre Canavas
📍 Toronto