Job Overview

We are seeking a motivated and detail-oriented Office Assistant/Scheduler to join our fast paced team. This role is vital in ensuring the smooth operation of our office by managing administrative tasks, coordinating multiple schedules, and providing exceptional customer support. The ideal candidate will be energetic, highly organized, and possess strong computer and clerical skills to handle a variety of responsibilities efficiently.

Responsibilities
Manage appointment scheduling for multiple departments or practitioners using scheduling software and calendar tools
Perform data entry with accuracy into various systems such as Jobber, Google Workspace, and Microsoft Office applications
Handle front desk duties including greeting visitors, managing check-in/check-out procedures, and maintaining a welcoming setting
Maintain organized filing systems both digitally and physically, ensuring documents are properly stored and easily accessible
Support administrative functions such as proofreading documents, managing correspondence, and coordinating meetings or appointments

Qualifications




Proven clerical experience with strong organizational skills and attention to detail
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
Experience with data entry, filing, and managing schedules
Excellent customer service skills with the ability to handle inquiries professionally over the phone and in person
Prior office experience in a rapid-paced setting is a plus, including familiarity with front desk operations and dispatch
Strong typing skills with an emphasis on accuracy and proofreading abilities

This position is designed for proactive individuals eager to contribute to an efficient office workplace while developing their administrative skill set. If you thrive in organized settings and enjoy supporting team operations through excellent communication and technical proficiency, we encourage you to apply! Pay: $19.00-$22.00 per hour

Expected hours: 40.0 per week

Benefits
Casual dress
On-site parking
Paid time off

Work Location: In person

📌 Office Assistant/scheduler Callander
🏢 ML Moore and Sons
📍 Callander