Overview

We are seeking a motivated and organized Receptionist/Office Assistant to join our team. This role is essential in providing exceptional customer support and ensuring the smooth operation of our office. The ideal candidate will have experience in a busy office setting, possess solid computer skills, and be able to manage multiple tasks efficiently.

Key Responsibilities:

Reception Duties:
Greet clients and visitors in a professional and courteous manner
Answer, screen, and direct incoming calls using a multiline phone system
Maintain a clean and organized front desk and lobby area
Schedule appointments and manage the office calendar
Handle incoming and outgoing mail, packages, and courier deliveries
Handle incoming and outgoing email
Accept payments using POS

Administrative Support:
Prepare and edit documents, reports, and correspondence
Perform data entry, scanning, filing, and document management
Maintain client records in physical and digital filing systems
Assist with time tracking, billing, and invoice preparation
Order and maintain inventory of office supplies

Accounting Office Assistance:
Support accountants with administrative tasks related to tax preparation, and bookkeeping
Assemble and organize tax return packages for client delivery




Follow up with clients for missing documents or signatures
Maintain confidentiality of sensitive financial and client information

Technology and Systems:
Knowledge of Microsoft Office (Word, Excel, Outlook)
Knowledge of QuickBooks
Windows 10 or 11

General Office Operations:
Assist in coordinating staff meetings and events
Maintain supplies for office equipment (printers, scanners, POS system)
Ensure compliance with office procedures and privacy regulations

Qualifications:
High school diploma or equivalent
1–3 years of administrative or receptionist experience in accounting/finance environment
Proficiency with Microsoft Office Suite and office technology
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
Qualified appearance and demeanor
Ability to handle confidential information with discretion

If you are looking for an opportunity to contribute to a agile team while providing excellent service, we encourage you to apply for this position.

Job Types: Full-time, Permanent

Pay: $22.00-$30.00 per hour

Advantages
Extended health care
Life insurance
RRSP match

Experience:
Accounting Office: 2 years (preferred)

Work Location: In person

📌 Receptionist/office Assistant Abbotsford
🏢 Pride Accounting and Tax Management
📍 Abbotsford