Overview If you're a Commercial Real Estate Legal Assistant looking to align yourself with a top-tier firm—this is the opportunity you've been waiting for! Our Client, a well-known, large law firm and an impressive reputation across Toronto, is looking to add a seasoned legal assistant to their Commercial Real Estate Group. You will be supporting two high profile, exceptional, yet kind, Partners, in a friendly and welcoming environment. This role is hybrid (three days in-office), with stunning downtown offices, competitive salary, fantastic benefits, wellness perks, and room to grow. If you've got experience in commercial real estate and thrive in a fast-paced workplace, this might be where your next chapter begins. Provide proactive administrative support to multiple Partners and Associates, including scanning, binding, file creation, and document formatting
Manage tasks related to commercial and residential real estate transactions such as title searches, corporate searches, and the preparation of detailed report books
Draft, revise, and proofread legal documents, correspondence, charts, and internal communications with a strong focus on accuracy and attention to detail
Generate accounts, prepare invoices, and assist with basic billing functions




Organize and maintain physical and electronic filing systems for the real estate department
Perform routine file audits and maintenance, including closing and archiving files and managing off-site storage for inactive materials
Legal Assistant Diploma from a recognized and accredited institution
Minimum 3 years of experience supporting commercial real estate lawyers in a busy law firm setting
Proficient in real estate software such as Teraview, Conveyancer/Unity, and Lawyer Done Deal—confident in performing searches, preparing and registering instruments, and managing transaction flow
Known for accuracy, attention to detail, and the ability to meet tight deadlines without sacrificing quality
Excellent multitasking and time management abilities with a calm, solution-focused approach during urgent or high-volume periods
Strong writing, editing, transcription, and proofreading skills
Comfortable maintaining organized physical and electronic filing systems, calendars, and databases
Technically savvy with Microsoft Office (Word, Outlook, Excel, PowerPoint) and open to learning new tools
iManage or NetDocuments) is considered a strong asset
Mid-Senior level

Full-time

Legal and Administrative

Legal Services

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📌 Commercial Real Estate Legal Assistant (Ontario)
🏢 Cartel
📍 Ontario