We are seeking an organized, detail-oriented, and proactive Administrative Assistant to provide day-to-day administrative and organizational support within a private organization in Barrie. The successful candidate will assist with scheduling, documentation, coordination, follow-up, and general administrative tasks while supporting a variety of ongoing business and operational needs.

This role is well suited to a dependable professional who is comfortable managing competing priorities, handling confidential information, taking initiative, and adapting to changing needs. The successful candidate will have the opportunity to work closely with senior leadership while continuing to develop their administrative and coordination experience.

Position: Administrative Assistant

Employment Type: Part-Time, Temporary to Start

Hours: Approximately 24 hours per week

Potential: Opportunity to develop into a full time and/or permanent position; however, ongoing employment is not guaranteed.

About the Opportunity

This position is well suited to someone who enjoys variety, takes initiative, and takes pride in keeping things organized and moving forward.

Responsibilities will include a combination of administrative, coordination, and organizational support. Priorities may change throughout the day, so the successful candidate should be comfortable managing multiple tasks and adapting as needs evolve.

The role may include calendar and appointment management, expense and invoice organization, vendor coordination, document management, meeting preparation, follow-up, and support for ongoing projects.

Key Responsibilities

Calendar & Scheduling

Manage calendars, appointments, and meetings
Coordinate scheduling changes and upcoming commitments
Track important dates, deadlines, and follow-ups
Assist with meeting coordination and preparation
Organize receipts and expense documentation
Assist with invoice administration
Maintain accurate records and supporting documentation




Keep administrative information organized and accessible
Communicate with vendors, contractors, and external service providers
Coordinate appointments and scheduling
Follow up on outstanding items
Gather information and confirm completion of commitments

Document & Project Support

Organize and maintain electronic and physical files
Track important documentation, action items, and deadlines
Assist with meeting preparation and follow-up
Support various administrative, operational, and project-related activities

General Administrative Support

Provide day-to-day administrative assistance as required
Assist with a variety of personal and business-related administrative tasks
Take on additional responsibilities as priorities evolve

What We're Looking For

The ideal candidate will have approximately 1–3 years of experience in an administrative or coordination-focused role.

Relevant backgrounds may include:

Administrative Assistant
Junior Executive Assistant
Executive Assistant
Operations Coordinator
Personal Assistant

Candidates with less direct Executive Assistant experience may still be considered if they demonstrate strong organization, professionalism, initiative, communication skills, and the ability to learn quickly.

Qualifications & Skills

High school diploma required; post-secondary education is an asset
Approximately 1–3 years of relevant administrative or coordination experience
Strong organizational and time-management skills
Excellent attention to detail
Strong written and verbal communication
Comfortable managing calendars and appointments




Experience with document and information organization
Comfortable handling invoices, receipts, and expense documentation
Strong follow-up and task-tracking abilities
Professional telephone and email communication
General computer proficiency
Ability to manage multiple priorities effectively
Strong judgment and problem-solving skills

Personal Attributes

The successful candidate will be:

Highly organized, dependable, and detail-oriented
Professional, personable, and trustworthy
Discreet and comfortable handling confidential information
Proactive, resourceful, and adaptable
Comfortable taking initiative and working independently
Strong at following through on tasks
Eager to learn and take on additional responsibilities

Confidentiality & Professionalism

This position involves working closely with senior individuals and may provide access to sensitive personal, financial, business, scheduling, and operational information.

Discretion, confidentiality, sound judgment, and professional boundaries are essential.

This is an initially part-time and temporary opportunity, at approximately 24 hours per week. There is potential for the position to develop into a full-time and/or permanent opportunity based on organizational needs and performance, but this cannot be guaranteed.

The role may involve a combination of business and personal administrative support. Candidates should be comfortable working in an environment where responsibilities can vary and priorities may change.

Why Consider This Opportunity?

This opportunity is well suited to a junior administrative professional looking to expand their experience beyond a traditional administrative role. The successful candidate will gain exposure to a broad range of administrative, coordination, operational, and project-based responsibilities while working closely with senior leadership.

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📌 Administrative Assistant (Ontario)
🏢 Fuze HR Solutions
📍 Ontario