Job Title: Operational Processes Analyst

Competition Number: 019-2026

Administrative unit: Teaching and Learning Technologies

Immediate Supervisor: Director, Teaching and Learning Technologies

Job Type: Indeterminate (unionized)

Work Schedule: 35 hours per week

Vacancy: 1

Salary Scale : Level ($ 79 412 $ to $ 101 305)

In this document, the masculine pronoun is used without discrimination and only for conciseness.

Saint Paul University (1848) is the founding college of the University of Ottawa, with which it has maintained an affiliation since 1965. Bilingual and on a human scale, it has more than 1,000 students; it offers programs in social communications, counselling and psychotherapy, canon law, public ethics, conflict studies, social innovation, leadership, ecology and equity, and theology.

Why choose Saint Paul University?
Working at Saint Paul University means working in an environment where collaboration, proximity and the opportunity to have a concrete impact are important. The University offers its staff an environment that promotes professional development, work-life balance which includes a four-day work week, as part of a regular 35-hour week for administrative staff, vacation, a pension plan and a group benefits program. Staff also benefit, subject to applicable conditions, from a tuition fee exemption for most programs offered by Saint Paul University and the University of Ottawa, promoting learning and professional development throughout their careers.

We are looking for people who want to share their expertise at the service of an organization on a human scale, while actively contributing to the development of their colleagues, the evolution of the University and the continuous improvement of our practices. At Saint Paul University, your expertise is recognized, your contribution is visible and your work will have a concrete impact.

Summary of duties
Business and Process Analysis

Fully understand operational requirements so that they can be converted into technical specifications that will facilitate the development of new subsystems that closely match customer needs.

Facilitate collaborative needs analysis workshops to collect, clarify and prioritize requirements associated with stakeholder requests (various departments and faculties of the University) regarding information processes and subsystems.

Provide insight into decisions regarding the selection of new technology platforms to be implemented,



while ensuring maximum added value and alignment with institutional priorities.

Plan, prioritize and execute information subsystem implementation activities and maintain effective communication with stakeholders.

Data and Reporting Management

Extract data from a variety of internal and external sources to prepare statistical and analytical reports in semantic form or synthetic, interactive dashboards that support decision-making.

Examine data from the various information systems on a regular basis to identify gaps, inconsistencies and errors. Analyze the problems identified and their possible solutions. Make the necessary corrections.

Actively promote positive practices in data security and privacy, ensuring their integration into processes and technology platforms.

Develop reporting structures and statistical methods for trend analysis and support the achievement of performance indicators. Verify the accuracy of data in the various information systems such as uoCampus and Brightspace, which impact admissions, enrolment, enrolment statement and BIU data, to ensure that the official statement accurately reflects reality.

Essays

Design and execute test scenarios and integration tests to meet business and end-user needs, including leveraging Business Intelligence (BI) modules.

Documentation

Prepare technical reports and user guides to document system development and assist users in the effective use of the systems in place.

Maintain documentation of application functionality and the various transactions tested, recording information on different levels of errors; consolidate service requests, problem logs and system enhancements into successive releases for the operational area.

Training and Support

Train employees in the use of new systems or to follow new procedures, whether through information capsules, physical documents, face-to-face or video training or other appropriate means.

Provide expert advice to clients on the use of systems. Handle a variety of special client requests, including uploading or extracting data and managing specialized systems.

Security Services





Investigate security breaches, recommend corrective actions and security measures necessary to ensure data integrity.

Continuous improvement and change management

Keep up with emerging technologies and contribute to the planning of continuous improvement initiatives of processes and information systems.

Implement change resulting from the improvement of existing systems or the implementation of new information subsystems.

Support the Operations Sector in the implementation of changes to existing procedures.

Education, Experience, Knowledge and Abilities

University degree in computer science, management information systems or related field, or equivalent relevant experience

A minimum of three (3) years of experience supporting the IT needs of business units

Knowledge of Oracle's PeopleSoft Campus Solutions

In-depth knowledge of the academic environment, its governance, school regulations and processes, and curricula

Knowledge of IT principles and understanding of processes and business cycles

Knowledge of project management methods and practices

Knowledge of industry standards and best practices

Knowledge of accounting principles to be able to align operational and financial needs

Excellent understanding of database structures, theories, principles and practices

Knowledge of computer security and access principles and best practices

Analytics capabilities, to convert operational requirements into technical specifications

Ability to lead multidisciplinary teams in the design of a data model

Advanced interpersonal skills to be able to ask the right questions, interact with employees at different levels and deliver training in the most appropriate way

Organizational skills, to be able to prioritize work and meet many strict deadlines

Ability to simplify technical concepts

Proactive ability to keep up with technological change

Bilingualism – French and English (written and oral)

We thank all applicants for their interest in this position. We will be contacting only those candidates who have been chosen for the next step of the selection process.

We are committed to ensure employment equity and we encourage the participation of all Canadians. If your application is successful and you think you need accommodation during the selection process, please notify us. Your personal information is protected under the provisions of the Privacy Act.

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