Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.
Saskatchewan Polytechnic considers the diversity of our workforce to be one our leading strengths and greatest assets. Our employee diversity enhances our ability to meet the needs of an increasingly diverse student population. Currently, approximately 20% of our students are Indigenous. A continued emphasis on the development of a representative workforce is one of Sask Polytech's strategic priorities and, as an organization, we are making significant efforts to attract and retain Indigenous employees.
Competition Number
Competition Number P17851
Posting Title
Posting Title Office Assistant, Continuing Education
Classification
Classification Band 5
Location
Location Saskatchewan Polytechnic Saskatoon Campus
Other Location(s)
Building
Other Building
Date Posted
Date Posted 09/15/2026
Closing Date
Closing Date 09/24/2026
JIQ #
JIQ # 130
Start Date
Start Date 09/21/2026
End Date
Open Until Filled No
Ongoing
Ongoing Yes
Category of work
Category of work Full Time
Bargaining Unit
Bargaining Unit Qualified Services
Hours of Work
Hours of Work Regulated 36 hours (5/4 work pattern)
Salary Range
Salary Range $47,697 - $57,010 per year
Temporary Market Stipend
Total Assigned days (AC) / Total Hours per biweekly pay
72 hours bi-weekly
Posting Status
Posting Status Open
Job Duties/Qualifications, Skills and Abilities(QSA) Job Duties
The incumbent is accountable to the flexible learning consultant. This position is responsible for a diverse range of job functions related to the delivery of credit & non-credit programs and courses on campus, off campus, and online. This position is responsible for maintaining and ensuring an efficient and effective level of support services essential to the delivery of these programs and courses offered provincially, nationally,



or internationally.
This position provides information and support to a diverse group of internal and external clients interested in Saskatchewan Polytechnic programs and courses. The incumbent is expected to develop both general and specialized knowledge in the programs and courses and apply that knowledge independently.
The incumbent must be comfortable with technology, proficient with computers, student information systems (for example Banner portal and Saskatchewan Polytechnic website).
The incumbent is committed to adult education and works daily in a culturally diverse dynamic and fast paced environment. Maintaining a professional image and understanding the importance of "going the extra mile” level of service is essential. Confidentiality and sensitivity to individual student situations and using problem solving and critical thinking skills are crucial. The incumbent provides professional support to faculty (this includes coordination of the delivery of courses, workshops and labs).
QUALIFICATIONS, SKILLS, ABILITIES AND EXPERIENCE
Specific Accountabilities
Respond to information requests internally & externally
Provide information and assistance to faculty
Monitor enrollments on the registration database
Verify student records
Address client/student concerns and forward as required
Proofread, edit, and format documents Manage the administrative process and delivery of Continuing Education programs and courses online, on, and off campus
Send out information packages
Order manuals, resources and supplies
Process, ship, and track exam requests




Create and mail statements of completion
Query access to Banner for checking student contact information, cross referencing class lists, and student history General administrative support
Maintain a comprehensive filing system
Oversee archiving of office files
Provide training and assistance in the set up and operation of office equipment
Process incoming and outgoing mail
Plan and implement processes for improved efficiency and communication
Event planning for workshops, orientation events and meetings
Effective minute taking
Photocopying, printing, and scanning Database management
Maintain and enter data on reporting spreadsheets
Monitor and enter data in databases Course set-up and maintenance
Assist administrator with setup and maintenance of sections
Cancel sections and notify students as needed
Review CE website for accuracy Communication and Problem Solving
Collaborate with internal and external stakeholders to build processes for effective communication and conflict resolution
Develop and manage professional relationships with internal and external stakeholders
Maintain a high level of confidentially and privacy
Adhere to the CE Customer Service Charter
Communicate professionally and in a timely manner via email, phone, Zoom, and Teams
Duties
Required Qualifications, Skills and Abilities (QSA)
Grade 12 plus a recognized office education or business certificate/diploma or an equivalent combination of education, training and experience.
Minimum of two years recent and relevant experience performing administrative and clerical work.
Training and/or experience at the intermediate level in the use of common software packages, i.e. MS Word and Excel.
Knowledge of common office procedures.
Effective interpersonal skills.
Effective organizational skills.
Ability to work independently under generalized supervision.

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📌 Office Assistant, Continuing Education (Saskatchewan)
🏢 Saskatchewan Polytechnic
📍 Saskatchewan