What this job involves:
We are currently seeking a friendly Receptionist to join our dynamic team. As the first point of contact for our organization, the Receptionist plays a pivotal role in creating a positive and welcoming environment for our clients, visitors, and employees. This is an excellent opportunity for an individual with a passion for delivering exceptional customer service and ensuring smooth office operations.

What this job involves:
We are currently seeking a friendly Receptionist to join our dynamic team. As the first point of contact for our organization, the Receptionist plays a pivotal role in creating a positive and welcoming environment for our clients, visitors, and employees. This is an excellent chance for an individual with a passion for delivering exceptional customer service and ensuring smooth office operations.

What your day-to-day will look like:

Answer and transfer all telephone calls to the mainline accordingly

Greet and direct all visitors accordingly

Schedule meeting rooms and appointments

Coordinate and organize meetings, conference calls, video conferences, and net meetings and their related materials as required

Register guests with the building concierge and manage visitor guest passes

Record and relay information to appropriate stakeholders in a timely manner

Maintain the copy and mail rooms accordingly, ensuring office equipment (e.g. photocopiers, postage, etc.) is operational and appropriate inventory is in stock

Order office supplies and manage inventory

Order stationary and business cards as directed





Manage all mail and couriers, including but not limited to preparing courier packages, coordinating pick-up and delivery, confirming delivery/receipt with appropriate stakeholders, and resolving any related issues in a timely manner

Liaise with building management on maintenance issues

Check invoices on AP System and file accordingly

Respond to basic client and general enquiries and **escalate** complex queries to the appropriate parties

Enter or process data, orders, requests, or information as required

Perform clerical or administrative duties as needed, such as: assisting with filing and database systems, attendance records and other related office support duties

Maintain the meeting rooms, ensuring they are clean, tidy, and ready for use

Maintain the kitchens, ensuring they and related amenities are clean, in stock, and ready for use

Maintain the lobby, ensuring it is clean, tidy, and presentable at all times

Any other reasonable duties and responsibilities assigned

Required Qualifications:

2+ years of experience in an office setting

Demonstrated proficiency with all applicable software packages including but not limited to MS Office and Google Suite

Excellent verbal and written communication skills

Excellent interpersonal and customer service skills

Excellent time management and organizational skills

Preferred Qualifications:

Post-Secondary education is an asset

Fluency in French is an asset but not mandatory

Experience in the real estate sector is an asset

#J-18808-Ljbffr

📌 Receptionist (Ontario)
🏢 JLL
📍 Ontario