Overview
Join our dynamic team as an Assistant Office Manager and play a vital role in ensuring the smooth and efficient operation of our company's office. This energetic position offers the prospect to lead administrative functions, support team management, and enhance office productivity. You will be the backbone of daily operations, fostering a positive workplace atmosphere while managing essential clerical and organizational tasks. If you thrive in a fast-paced setting and are passionate about supporting a team, this role is perfect for you!

***BEFORE YOU APPLY***
Security Clearance - Mandatory requirement for this position. No criminal record and a long term history of living and working in Canada. The successful candidate will be required to complete a security screening process, including background verification, a criminal record check, and fingerprinting. The screening process requires applicants to have a verifiable work and residency history in Canada covering the past 8-10 years with no criminal record.

Duties

Supervise daily office activities

Oversee human resources tasks such as maintaining employee records

Handle bookkeeping and payroll processes using QuickBooks or similar accounting software to ensure accuracy and timeliness

Coordinate vendor management activities, including invoice processing, service scheduling, and relationship building

Maintain organized filing systems, both physical and digital, for easy retrieval of documents and records

Organize, delegate and oversee the work of others in a professional office environment

Interest in and potential to progress into an Office Manager position

Training / Experience





Minimum 3-5 years of experience in an administrative / office management role

Proficiency in QuickBooks is required, including experience with day-to-day accounting and financial administration.

Formal, verifiable training in Microsoft Office software is required, including Microsoft Word, Excel. Experience with google, docusign and adobe and asset.

Candidates must have completed recognized computer/software training with demonstrated competency and typing skills; self-taught software experience alone will not meet this requirement

Construction industry experience is a strong asset

Excellent organizational and time-management skills

Solid attention to detail and accuracy

Ability to manage multiple priorities, deadlines and competing demands

Excellent written and verbal communication skills

Professional and confident when communicating with management, employees, subcontractors, suppliers, clients and government representatives

Ability to maintain confidentiality and handle sensitive information appropriately

Strong problem-solving, decision-making and follow-through skills

Ability to work independently while also providing leadership and support to the office team

Must be eligible to obtain and maintain the security clearance required for government contracts. Willingness to complete the required security screening, including fingerprinting and criminal record check.

Pay: $23.00-$25.00 per hour

Expected hours: 40.0 per week

Benefits:

Dental care

Extended health care

On-site parking

Vision care

Education:

Secondary School (required)

Experience:

Office: 3 years (required)

Language:

English (required)

Work Location: In person

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📌 Assistant Office Manager (Manitoba)
🏢 Kostiw Construction
📍 Manitoba