Job Number: JR107065
Job Title: Payroll & Systems Specialist
Union:
Union:
Job Category: Professional
Hospital Location: Consilium Place
Job Type: Permanent, Full time
Number of Positions: 1
Minimum - Maximum Hourly Rate: $46.876 - $54.342
Hours: Days
Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada's most vibrant and diverse communities. We are home to North America's largest nephrology program, as well as the designated cardiac care and spine centre for Scarborough and surrounding communities to the east. We are proud to be a community-affiliated teaching site for the University of Toronto and partner with a number of other universities and colleges, helping to train the next generation of health care professionals. SHN is the recipient of the 2021 Excellence in Diversity and Inclusion Award, from the Canadian College of Health Leaders, for our leading edge work on Communities of Inclusion, Inclusion Calendar, Health Equity Certificate Program and much more. We are also proud to be named Canada's Most Admired Corporate Cultures for 2023 - 2025 and Greater Toronto's Top Employers for 2026. Learn more at shn.ca
Job Description: Position Overview The Payroll & Systems Specialist is a key technical resource responsible for the design, configuration, and ongoing optimization of the Workday HCM environment, with a primary focus on Payroll.
This role requires strong Workday architectural expertise, combined with a solid understanding of payroll operations, to support system design, enhancements, and enterprise-wide initiatives. The Specialist will lead the analysis, configuration, and evolution of Workday, ensuring scalable, efficient,



and compliant solutions that align with organizational needs.
Working closely with Payroll, HR, Finance, and IT stakeholders, the Payroll & Systems Specialist acts as a subject matter expert for Workday, driving system improvements, resolving complex issues, and enhancing business processes. While payroll knowledge is required, the emphasis of this role is on Workday system architecture, configuration, and optimization.
Responsibilities Lead the design, configuration, and ongoing optimization of Workday HCM, with a primary focus on the Payroll module
Act as a subject matter expert in Workday architecture, including system design, configuration, and integration points across modules
Support and coordinate Workday releases, including impact analysis, testing, and deployment of new features and functionality
Analyze business requirements and translate them into scalable Workday solutions aligned with best practices
Configure and maintain payroll elements (earnings, deductions, pay groups), pay schedules, and year-end processing within Workday
Map payroll configurations to GL and cost centre structures and support financial integration requirements
Troubleshoot and resolve complex system and payroll-related issues, identifying root causes and implementing sustainable solutions
Partner with Payroll, HR, Finance, and IT stakeholders to enhance workflows, automation, and overall system utilization
Develop and maintain system documentation,



including configurations, workflows, and design decisions and training materials
Support integrations and data flows between Workday and other systems, ensuring accuracy and reliability
Provide guidance and training to end users on Workday functionality and best practices
Contribute to continuous improvement initiatives to optimize payroll processes and system performance
Support payroll operations as required, including full-cycle payroll processing, reconciliations, and year-end activities
Perform other duties or responsibilities as assigned
Requirements Minimum of 4+ years of experience working with Workday, with strong emphasis on system configuration, design, or architecture
Proven experience acting as a Workday SME or Architect, with deep understanding of Workday framework, business process design, and module interdependencies
Hands‑on experience with Workday Payroll (or strong Workday experience with transferable payroll knowledge)
Minimum of 3-4 years of payroll experience, including exposure to full-cycle payroll processing and year-end activities
Experience supporting system implementations, upgrades, or enhancements within Workday or similar HRIS platforms
Strong understanding of payroll processes and how they integrate within an HCM system
Experience with Workday reporting, data analysis, and/or report writing is an asset
Experience with integrations, data mapping, or system interfaces is considered a solid asset
Knowledge of time and attendance systems (e.g., UKG) is an asset
Experience in large Healthcare organizations (or equivalent) with unionized environment is an asset
Experience with Defined Benefit Pension Plans (Healthcare of Ontario Pension Plan) is an ass

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📌 Payroll & System Specialist (Ontario)
🏢 Shn
📍 Ontario