Prepare and file corporate documents including incorporations, amendments, dissolutions, continuances, and extra-provincial registrations

Maintain and update physical and electronic corporate minute books

Draft routine corporate resolutions, annual filings, and governance documents

Manage corporate entity records and ensure data accuracy in internal systems

Conduct corporate and registry searches and obtain certificates of status

Assist with corporate transactions, reorganizations, and due diligence processes

Prepare closing binders and supporting documentation for transactions

Coordinate filings with federal and provincial corporate registries

Ensure compliance with statutory deadlines and corporate governance requirements

Key Responsibilities

Prepare and file corporate documents including incorporations, amendments, dissolutions, continuances, and extra-provincial registrations

Maintain and update physical and electronic corporate minute books

Draft routine corporate resolutions, annual filings, and governance documents





Manage corporate entity records and ensure data accuracy in internal systems

Conduct corporate and registry searches and obtain certificates of status

Assist with corporate transactions, reorganizations, and due diligence processes

Prepare closing binders and supporting documentation for transactions

Coordinate filings with federal and provincial corporate registries

Ensure compliance with statutory deadlines and corporate governance requirements

Qualifications & Experience

4-5 years of experience as a Corporate Law Clerk in a law firm or legal department

Strong knowledge of corporate statutes and Canadian registry requirements

Proven experience managing minute books independently

Familiarity with corporate database systems and document management tools

Strong attention to detail and organizational skills

Ability to manage multiple priorities in a deadline-driven workplace

Strong communication and teamwork abilities

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📌 Corporate Law Clerk (Ontario)
🏢 Synectics
📍 Ontario