Wonderbrands, is a leading North American bakery (formerly Weston Foods, fresh and frozen businesses) with 140 years of experience in baking packaged breads, artisan breads, and donuts.
We are one of the largest bakeries in North America and makers of Wonder Bread, Country Harvest, D'Italiano, Gadoua, and Casa Mendosa.
Wonderbrands, a division of FGF Brands, is unlocking an incredible opportunity for growth through a focus on production innovation capabilities, through a leading-edge supply chain practice and investing deeply in communities where we bake.SUMMARYThe Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities.
Operations Coordinator reports to Bakery Leader.
The main responsibilities will be operations, payroll, benefits, health and safety and HR Support for all hourly team members only.
This is a fully on-site role and will require some flexibility with schedule for event coordination dates.
Salary: $55,000 - $65,000Location: Calgary, AlbertaRESPONSIBILITIESOperations: Ensure invoices are processed and approved in a timely mannerSAP – Create PO's, Receive PO'sReceive, distribute, and prepare mail for courier services
Maintain and organize the filing system and update databases and other information as required
Ensure all correspondence, communication and reports are dealt with in a timely and confidential manner
Respond efficiently to all requests for office supplies and coordinate servicing of office equipment
Maintaining plant budget files in various accounts and budget accruals on a period basis.
Maintaining hourly team member's confidential records including their personal information, training records and disciplinary actions
Communicate with Cintas regarding uniform sizes
Printing and posting of posters as required
Events coordination – ordering items, food, set up, posters, clean up (town halls, lunches, recognition and service events)Provide LOA, STD, and vacation forms to hourly team members
Any other tasks assigned by the Bakery Leader
Health & Safety: Full training matrix ownership – keeping signed records in binder, updating electronic training matrix, adding and removing new team members, having readily available for audit
Monthly review of training matrix to see of any upcoming training requirements (ie.
Expired forklift licenses upcoming etc)Review frequently to help coordinate with H&S; to notify various departments when different types of trainings are needing to schedule a refresher
Work with H&S; to ensure training is scheduled and completed
Work with H&S; to ensure physical/digital training records are maintained and up to date
Maintain safety shoe & glasses list and voucher programs
Talent & Development
Workday administration and management for hourly team members (new hires, seniority list, promotions, transfers, compensation changes, etc)Attendance management administration for operations hourly team members
Compensation changes in Workday for hourly team members
One-time payments (tool reimbursement) for hourly team members
Employment letters
Data changes / updates – (contact info, banking etc) into Workday and any systems
Ensure orientaiton packages are created on-time for new hires
Issue FOB's and keep log
Draft letters and reminders for expired work permits
Payroll
Full payroll administration for all hourly team members in Kronos
System administration - Enter and remove team members
Ensure hours are accurate before each pay cycle
Ensure all team members have punched in and out and are approved by supervisorsSIN updates into system
Enter schedule into Kronos weekly
Manage payments (historical payments, relief payments, personal days, union business, vacation, bereavement, etc)Manage absences for the week based on the schedule previously entered
Add leaves reporting code in Kronos every week for all team members on a leave of absence
Manage agency payroll and send hours to temporary agency
Confirm Labour hours and adjust as necessary in Kronos
Approve and sign off weekly payroll
Benefits, Pension and Leaves Management
Complete benefit event in Workday Inbox for new hires
Ensure entered within 31 days of hire date and any follow up on forms for new hires (benefits enrolment/change form and/or pension application)Validate addresses entered into Workday to ensure benefits cards are mailed to correct address
Ensure benefits are activated in Workday following a LOAMake changes or email benefits team for changes to benefits for existing team members – (ie birth of child and new dependent)Ensure benefits teams is communicated with regarding any changes
Enroll team members into the pension if they wish to participate
Place team members on leave in Workday
Return team members from leave in Workday
Follow ups with team members on leave on a regular basisREQUIRED EXPERIENCESCompletion of high school: College degree an asset3+ years' experience as an assistant in a manufacturing environment preferred
Exceptional coordination and time management skills required
Strong computer skills (Word, Excel, Power
Point)Superior organizational, administrative and project planning skills
Self-directed with ability to work independently in a fast-paced setting managing multiple priorities
Detail oriented
Highly effective interpersonal skills to deal with internal and external contacts
Able to work well with a variety of people and maintain confidentialitySAP knowledge is an asset.
Wonderbrands Group Competencies
Adaptive Intelligence -Team Members respond effectively to challenges by evolving their skills, mindset, and approach.
Flexibility, Agility, Adaptability: Thrives in dynamic environments by embracing continuous change.
Quickly adjusts to new priorities and activelyseeksinnovative solutions.
Uses setbacks as opportunities for growthand applies a relentless focus on improving outcomes.
Approaches challenges with a proactive,solutions-driven mindset and openness to feedback.
Calculated Risk-Taking: Makes strategic decisions by evaluating options and creating contingency plans.
Collaborative Intelligence -Collaborative intelligence empowers teams to unlock collective strengths and achieve results throughsynergyand mutual trust.
Team First and Collaboration: Engages with Team Members and colleagues,buildsrelationships, and fosters an inclusive, creative environment.
Entrepreneurial Intelligence -Equips Team Members toidentifyopportunities, overcome setbacks, and move ideas to execution effectively.
Continuous Improvement: Drives innovation andoptimizesprocesses to enhance quality and productivity.
Customer and Product Focus: Addresses need proactively with accountability and a solution-oriented mindset.
Fierce Execution: Achieves results with a strategic and hands-on approach, learning from mistakes and building trust.
Leadership Competencies
Inspire & Energize Team Members
Continually inspires and develops Team Membersandpromotecross-functional collaboration.
Supports, shared knowledge and experience with your Team through authentic conversations and development planning
Communicates clear expectationsUses insight and knowledge to influence othersUnderstands and acknowledge differences andmodifiesstyle to support unleashing potential
Demonstrates patience and empathy, while listeningCreate Winning RelationshipsInspire enthusiasm & commitment by communicating a clear path to successEmpowers others by delegating and providing support and opportunities for growthIdentifies,raisesand resolves conflictBuilds trust and models the “Coach Approach”Entrepreneurial LeadershipEncourages informed risk-taking and supports learning from outcomes.
Creates an environment where your team enjoys working hard while having funProvides feedback to reinforce resultsDisclaimer: The above describes the general responsibilities,requiredknowledge and skills. Please keep in mind that other duties may be added, or this description may be amended at any time.#LI-SS1#LI-ONSITE
📌 2026-27063 (Calgary)
🏢 FGF
📍 Calgary