Job Overview

We are seeking a dynamic and organized Receptionist/assistant to join our team! In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. Your expertise in office management, customer service, and administrative support will keep our daily operations running smoothly. This paid position offers an exciting opportunity to develop your skills in a supportive setting while contributing to the overall efficiency of our organization.

Duties

- Greet visitors warmly and professionally, directing them appropriately and managing front desk operations with enthusiasm.
- Answer multi-line phone systems promptly, using excellent phone etiquette to assist callers and route inquiries efficiently.
- Manage data entry tasks accurately using Microsoft Office applications, Google Workspace, and specialized software like JaneApp for bookkeeping and financial records.
- Maintain organized filing systems both digital and physical ensuring easy access to documents and records.
- Provide exceptional customer support by addressing inquiries, scheduling appointments, and assisting with general administrative needs.
- Support clinical office functions by handling appointment scheduling, patient check-in/out processes, and verifying insurance information when applicable.
- Perform clerical tasks such as proofreading documents, managing correspondence, and supporting team members with administrative projects.
- Work collaboratively with practitioners and other clinic staff,



assisting where needed to help ensure smooth and efficient day-to-day clinic operations.

Qualifications

- Proven experience in office administration or clerical roles with strong organizational skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and familiarity with computer skills essential for data entry and document management.
- Experience working in customer service environments with excellent communication skills and professional phone etiquette.
- Previous experience in medical offices is highly desirable, including familiarity with front desk procedures and medical office protocols.
- Ability to multitask effectively in a rapid-paced environment while maintaining attention to detail.
- Strong typing skills along with proofreading abilities to ensure error-free documentation.
- Strong team player with a positive, cooperative attitude and a willingness to assist when needed.

Join us as a Receptionist/Assistant where your organizational talents and customer service skills will shine! Bring your positive attitude and proactive approach to help create a welcoming atmosphere while supporting our team’s success through efficient administrative practices. This paid role is perfect for motivated individuals eager to grow their career in office management within a vibrant organization committed to excellence and growth!

Pay: From $18.60 per hour

Expected hours: 25.0 – 35.0 per week

Work Location: In person

📌 Receptionist/Assistant for Foot Clinic (Etobicoke)
🏢 Footwyse Clinic & Orthotic Centre
📍 Etobicoke