Job description:

Agile Electromagnetics is a Canadian company focused on developing next generation remote sensing and counter-drone systems.

We are looking for an organized, detail-oriented part-time Operations Coordinator to support our Project Manager with day-to-day administrative tasks, bookkeeping and office maintenance. The role requires someone with an ability to work collaboratively, maintain organization, and enjoys structure. This is a 6 month contract position, with possibility of extension or full-time employment.

Key Responsibilities

· Assist the Project Manager with scheduling meetings, site visits, and deadlines

· Prepare, format, and organize project documents, reports, and correspondence

· Maintain and update project files, trackers, and shared drives

· Answer phones, emails, and general inquiries; direct them to the right team member

· Order office and project supplies as needed

· Process and track invoices, receipts, and expense reports

· Assist with accounts payable/receivable and basic reconciliation

· Maintain accurate financial records using QuickBooks / Excel / other software

· Support preparation of documents for the accountant or bookkeeper of record

· Help develop and maintain standardized filing systems (digital and physical)

· Support the creation and upkeep of SOPs (standard operating procedures)

· Track project timelines, deliverables, and outstanding action items





· Coordinate with subcontractors, vendors, or clients on document collection (permits, contracts, etc.)

· Identify opportunities to streamline recurring administrative tasks

Qualifications

· 1-2+ years of administrative, bookkeeping, or office support experience (experience in engineering, construction, or a technical services company is an asset)

· Proficiency in Microsoft Office (Excel, Word, Outlook) and/or Google Workspace

· Familiarity with bookkeeping software (e.g., QuickBooks) is an asset

· Strong organizational skills and attention to detail

· Comfortable managing multiple tasks and priorities with minimal supervision

· Excellent English written and communication skills

· Discretion when handling confidential financial and project information

This is part time 6-month contract role with the potential to extend at our office in Kanata and requires the ability to be certified to access Controlled Goods.

Schedule

· Monday, Wednesday, Friday

Education

· Bachelor’s degree in Accounting, Administration, or equivalent work experience

Language

· English (required)

Benefits

· Casual dress

· Company events

· Flexible schedule

· On-site parking

Pay: $25.00-$30.00 per hour

Expected hours: 24.0 per week

Benefits:

- Casual dress
- Flexible schedule
- In office parking

Work Location: In person

📌 Operations Coordinator (Kanata)
🏢 Agile Electromagnetics
📍 Kanata