Job Overview
We are seeking a agile and highly organized Office Administrator to join our team! The ideal candidate will play a crucial role in ensuring the smooth operation of our Fort St. John office by managing administrative tasks, supporting staff, maintaining an efficient work environment and coordinating with our Head Office in Nanaimo, British Columbia. This position is essential for enhancing productivity and providing excellent service to both internal teams and clients.

Responsibilities

- Assisting the Director of Operations and all Managers in ensuring all paperwork is completed in a timely and accurate manner and are submitted to Head Office as required
- Maintaining job tracking spreadsheets
- General office functions including; answering the multi-line phone, taking messages, opening mail and sending out courier packages
- Maintaining the Inventory of General Office supplies and Safety Supplies on hand
- Completing and posting Account Payable purchase orders
- Completing Employee Expense reports
- Assisting Coding and processing Credit Card receipts
- Assisting arranging accommodations for Crews
- Assisting in the preparation of Quotes
- Leading in the preparation of Payroll and understanding Collective Agreements




- Assisting with the organizing Safety paperwork coming in form the field and assuring all documents are completed accordingly
- Assisting with Updating and Maintaining Safety tickets
- Being professional and confidential at all times
- Being open to new challenges and taking on current projects as they are assigned
- And, any other duties as required by the Director of Operations, Director of Office Operations

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Experience

- Minimum 3-5 years Office Administrative experience in a professional office setting
- Independent worker with ability to organize priorities, multi task and manage time efficiently and as part of a team
- Previous experience in Industrial Construction field an asset
- Professional and pleasant phone manner
- Excellent written and verbal communication skills with strong attention to detail and accuracy
- Cooperative spirit with colleagues and management
- A background or education showing advance computer skills and high proficiency in Microsoft Office
- Customer service oriented

Job Type: Full-time

Pay: $27.00-$30.00 per hour

Expected hours: No less than 40 per week

Benefits:

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care

Work Location: In person

📌 Office Administrator (Fort St. John)
🏢 Industrial Scaffold Services
📍 Fort St. John