Human Resources Assistant
Faculty Relations
Casual, Hourly

Reporting to the Senior Human Resources Partner - Faculty Relations, the Human Resources Assistant provides administrative support to the Faculty Relations team. This position is integral to operations and client services as it relates to supporting faculty relations (FR). This role will provide administrative support across a range of Human Resources (HR) functions, including employee records and documentation, recruitment, communications, data entry and reporting, and general departmental administration. The role supports to day-to-day delivery of faculty relations processes and helps ensure information, records, and activities are organized, accurate, and completed efficiently.

Responsibilities
Duties include but are not limited to:

- Providing day-to-day administrative support across core FR functions and processes;
- Maintaining accurate employee records, HR documentation, files, and data within HR systems;
- Supporting recruitment processes, including scheduling, documentation, correspondence, and tracking;
- Coordinating and tracking FR-related requests, deadlines, and follow-up activities;
- Preparing routine reports, spreadsheets, letters, forms, and other administrative materials;
- Assisting with employee lifecycle administration, including changes to employee information, status, and documentation;
- Providing administrative support for FR programs, projects, meetings, and team activities as required; and
- Taking on routine and transactional FR tasks to create capacity for the broader FR team to focus on higher-level priorities

Qualifications and Experience
The successful candidate must possess a one-year certificate in human resources, office or business administration together with a minimum of three years’ related experience, preferably in a confidential capacity and a post-secondary environment, or human resources. An equivalent combination of education and experience will be considered.

Familiarity with university structures, policies and procedures is preferred. The candidate must be proficient in the use of MS Word/Excel/Outlook. Experience working with HRIS systems is required, and experience with the Banner HR system would be considered an asset. Exceptional interpersonal skills are necessary with demonstrated proficiencies in written and verbal communication and the ability to solve problems to ensure client satisfaction is balanced with departmental success.



The candidate must have a proven ability to work in a team environment using a collaborative approach with both internal and external stakeholders, interacting in a highly professional and confidential manner.

The ability to work independently and demonstrate initiative in a busy and sometimes stressful environment is critical, with the flexibility to assist where needed and work as an active team member. It is critical to exercise good judgment and diplomacy, deal effectively and professionally with staff and faculty, management, students and the public. The successful incumbent will possess strong analytical skills and demonstrate the ability to find effective solutions to organize their time and meet challenges. A working knowledge of the Freedom of Information and Protection of Privacy Act (FIPPA) should be demonstrated.

Salary

The hourly rate for this position will be $27.47.
Hours of work will be between 8:30am and 4:30pm Monday through Friday.

As part of our Casual Pool, employees are available on an on-call basis, and may be called in to assist during peak periods, vacation, or sick leave coverage.

Our Commitment to Diversity and Employment Equity
The University of Northern British Columbia is fully committed to creating and maintaining an equitable, diverse, and inclusive environment that is accessible to all. We are devoted to ensuring a welcoming, secure, and inclusive campus free from harassment, bullying, and discrimination. This commitment is woven into our motto and mission. In the Dakelh language, UNBC’s motto ‘En Cha Huná translates to “they also live” and means respect for all living things. Through the respect for all living things, we are able to grow and learn better together, each bringing our own unique individual differences and contributions to inspire leaders for tomorrow by influencing the world today.

Employment equity requires that we remove barriers and overcome both direct and indirect discrimination. In this way, the pool of excellent candidates increases substantially. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief,



religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.

About UNBC
Since its founding in 1990, the University of Northern British Columbia (UNBC) has emerged as one of Canada’s best small research-intensive universities, with a passion for teaching, discovery, people, and the North. UNBC’s excellence is derived from community-inspired research, hands-on learning, and alumni who are leading change around the world.

Since time immemorial, Indigenous peoples have walked gently on the diverse traditional territories where the University of Northern British Columbia community is grateful to live, work, learn, and play. We are committed to building and nurturing relationships with Indigenous peoples, we acknowledge their traditional lands, and we thank them for their hospitality. UNBC’s largest campus in Prince George is located on the traditional unceded territory of the Lheidli T’enneh, in the spectacular landscape near the geographic centre of beautiful British Columbia.

UNBC consistently ranks in the top three in its category in the annual Maclean’s university rankings. UNBC also recently placed among the top five per cent of higher education institutions worldwide by the Times Higher Education World University Rankings.

To Apply
Applicants should create an applicant profile and apply on this position by uploading and submitting a cover letter and resume. This position on-campus, based at the Prince George Campus.

The University of Northern British Columbia is committed to employment equity and encourages applications from the four designated groups (women, Indigenous peoples, persons with disabilities, and members of visible minorities) as well as the 2SLGBTQ+ communities and individuals with intersectional identities.

Persons with disabilities, who anticipate needing accommodation for any part of the application and hiring process, may contact UNBC Health & Wellbeing at [email protected]. Any personal information provided will be maintained in confidence.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. We thank all applicants for their interest in UNBC however, only those applicants selected for further consideration will be contacted.

UNBC does not use artificial intelligence to screen candidate applications.

Applications will be reviewed on an ongoing basis and as positions/ casual assignments become available.

📌 Casual HR Assistant (Prince George)
🏢 University of Northern British Columbia
📍 Prince George