About Our Opportunity

Working within the mission, vision, values and person-centred philosophy of the Agency, the PRIYD Administrative Assistant is responsible for ensuring the administrative needs of the program are met and carried out in an efficient manner. This position includes providing direct administrative coordination and support.

Flexible scheduling to accommodate life/work balance

Three weeks’ vacation for full-time staff * entitlement increases from there

Three paid household leave days a year

Two paid Wellness Days a year

Two and a half paid Agency days for full-time staff

Five paid days for education leave/year

One paid Moving Day/year

Subsidized qualified association annual dues (if applicable)

Milestone celebrations

On-the-job education through various Lunch and Learns

Safe and Respectful Work Setting

Opportunities for Growth

Ongoing support, mentoring, and recognition to help with engagement and career growth A work culture that values transparency, teamwork, learning, fairness, and integrity

Health and Wellness Resources

Three flex benefit options to meet your individualized needs

Option of psychological/counselling services (up to $1500/year)

Employee Assistance Plan

Long-Term Disability Plan

Insurance, Travel insurance, ++

Work Hours

35 hours per week, Monday-Friday 9:00 am-5:00 pm

Salary: GS 7 Step 1$25.07 per hour

Location

1630 East Broadway, Vancouver, BC, with the possibility of working some hours from home if deemed appropriate

Posting End Date

Posting will remain open until filled

What do you need to succeed?

Education, Training, Experience

Minimum of 2-years post-secondary education in business or administration, with 3-years office coodinator/adminstrative experience An equivalent combination of education and experience will be considered

Role Qualifications and Skills include, but are not limited to

Personal leadership, including initiative, judgment and decision-making, creativity and innovation; collaborative communication and exceptional interpersonal skills

Personal effectiveness, including integrity and ethical behavior, personal resilience, adaptability/flexibility, commitment to learning





Commitment to excellence, including results-oriented focus, client-centered service, strategic planning and organizing, professional expertise and technological proficiency

Provide administrative support with respect to all aspects of administrative work, word processing and distribution of correspondence, memoranda, forms, reports, and minutes of meetings, data entry and monthly statistics. Ensure timely transfer of closed files to MCFD

Develop and maintain procedures and systems that affect the smooth functioning of the office and program; ensure forms/documentation is appropriately updated and available. Maintain client files with additions, changes, and closures. Maintain accurate client spreadsheets in MS Access and Excel

Process program expenses for approval and processing

Liaise with the Health and Safety Rep to ensure that the Program Manual, the Health and Safety Manual, Office Policies Manual, and the online information for the Program are up to date and meet CARF accreditation standards

Keep Staff Emergency Contact List up to date and inform the Health and Safety Coordinator of any changes

Attend Health and Safety meetings, flag issues of concern related to compliance or adherence to Managers and act as First Aid Attendant and Floor Warden for the site

Collect, collate and organize Client Satisfaction Surveys, Client Feedback forms and Stakeholder Feedback forms in preparation for the quarterly reports

Collect, collate and analyze data to support proposals, program performance reviews, as well as regular reports

Knowledge, Skills, Abilities

Knowledge of and ability to troubleshoot Windows-based applications, database systems management, and desktop publishing systems

Knowledge of Microsoft Access and query/report building is considered an asset





Active working knowledge of and skills in Excel and Word

Ability to design and implement effective and efficient administrative policies and systems

Ability to oversee a large program and geographic regions

Exceptionally resourceful, with the ability to effectively problem-solve

Ability to prioritize, manage time, and engage in multiple tasks effectively and efficiently

Superior organizational skills, with solid attention to detail

Superior verbal and written communication skills

High degree of initiative and superior client and staff service skills

Demonstrated record of professional excellence

Experience with SharePoint

Additional Requirements

Successful completion of a Criminal Record Check

Occupational first aid, or provided

JOIN US FOR A MEANINGFUL CAREER HELPING OTHERS AND BRING YOUR AUTHENTIC SELF!

About Us

When you work with us, you will join a caring team of people who will value you as a whole person. You will also have the opportunity to do meaningful, leading-edge work that has a direct impact on the local community.

At Family Services of Greater Vancouver, we have been helping people in crisis since 1928. We are a non-profit working to support and empower individuals, families, and communities.

We offer programs and services designed to help people develop the skills, knowledge, and confidence to create positive change in their lives. Our staff operates from an evidence-based, trauma-informed lens to meet people where they are and get them where they want to be.

We help people develop skills and knowledge, empowering our neighbours to create positive change in their lives. Our team is made up of more than 360 staff, including expert counsellors and support workers who provide compassionate, client-centred care to youth experiencing homelessness, families and children impacted by trauma, victims of domestic violence, and other vulnerable people from an evidence-based, trauma-informed lens. We believe in building a brighter future for all British Columbians and providing a supportive and inclusive workplace for all our staff.

📌 Administrative Assistant (Winnipeg)
🏢 Family Services of Greater Vancouver
📍 Winnipeg