Administrative Assistant

Company: Northern Transformer Corporation

Location: Vaughan and/or Innisfil, ON

Job Type: Full-Time, Permanent

Work Hours: 8:30AM – 5:00PM

Department: Administration/Finance Salary: $45,000 - $50,000 (based on experience) About Northern Transformer

Northern Transformer Corporation is a Canadian-owned, fast-growing manufacturer of power transformers and mobile substations. Our team delivers high-quality products through superior engineering, skilled manufacturing, and a strong commitment to safety, quality, and customer satisfaction. As our organization continues to grow, we are seeking an organized, professional, and service-oriented Administrative Assistant to support the day-to-day administrative needs of our organization.

Position

Summary The Administrative Assistant provides front-office and general administrative support to ensure the efficient operation of Northern Transformer’s workplace. This role serves as a first point of contact for visitors and incoming calls while supporting office administration, shipping documentation, freight coordination, corporate events, marketing activities, and managers as required. The successful candidate will be organized, professional, proactive, and comfortable managing a variety of responsibilities in a fast-paced manufacturing environment.

Key Responsibilities

Reception &

- Office Administration Answer incoming calls promptly and direct them to the appropriate individual or department

Greet visitors and connect them with the appropriate employee or department Maintain visitor security procedures, including monitoring the visitor logbook and issuing visitor badges

Pick up, sort, and distribute incoming mail

Perform general administrative duties including filing, copying, scanning, printing, and binding

Provide administrative support to managers and departments as required Shipping &





- Operational Support Print and prepare manuals and drawings required when transformer units are shipped

Arrange and coordinate freight pickups

Support preparation and organization of shipping-related documentation

Coordinate with internal departments and external freight providers as required Office Supplies &

- Workplace Support Monitor office supply inventory and coordinate replenishment as required

Order coffee and maintain appropriate workplace supplies

Help ensure shared office and reception areas remain organized and appropriately stocked

Assist with other day-to-day office requirements as needed Corporate Events &

- Marketing Support Assist with planning and organizing corporate events, employee activities, meetings, and customer visits

Coordinate meals, beverages, and other hospitality requirements for clients, visitors, and company events

Assist with marketing activities and preparation of marketing materials

Use available technology and digital tools to support company communications and marketing initiatives Qualifications &

- Skills

Education &

Experience High school diploma required; post-secondary education in Business Administration, Office Administration, or a related field considered an asset

Minimum 2 years of relevant administrative, reception, or office support experience

Experience within a manufacturing or industrial environment considered an asset

Experience coordinating freight, shipping documentation, or logistics activities considered an asset Technical Skills Proficiency with Microsoft Office applications, including Word, Excel, Outlook, PowerPoint, and Teams





Solid general computer and administrative technology skills

Ability to prepare, organize, scan, print, and maintain business documentation

Familiarity with digital marketing and communication tools considered an asset Personal Attributes Excellent written and verbal communication skills

Professional, friendly, and customer-service focused

Strong organizational and time-management abilities

High degree of accuracy and attention to detail

Proactive, resourceful, and willing to take initiative

Able to manage multiple priorities in a fast-paced environment

Comfortable interacting with employees, customers, visitors, suppliers, and external service providers

Able to work effectively with a culturally diverse team Working Conditions Office-based environment within a manufacturing facility

Regular interaction with employees, managers, visitors, customers, suppliers, and freight providers

Frequent computer, telephone, printing, scanning, and administrative work

Occasional manufacturing floor exposure may be required

Some lifting and handling of office supplies, printed materials, and event supplies may be required

PPE required when entering designated manufacturing areas Compensation &

Benefits Competitive salary based on experience

Comprehensive benefits package

Clean, modern, and collaborative working environment

Professional development opportunities

Career growth within a growing Canadian manufacturer Health &

- Safety Responsibilities Follow all company health & safety policies, procedures, and safe work practices

Follow established visitor and site security procedures

Use required PPE when entering designated manufacturing areas

Report hazards, incidents, near misses, and unsafe conditions promptly

Maintain a safe, organized, and compliant workplace

Support Northern Transformer’s commitment to safety, quality, environmental stewardship, and continuous improvement

📌 Administrative Assistant (Maple)
🏢 Northern Transformer
📍 Maple