Description

JOB SUMMARY:

Within the context of a patient/client and family-centred framework and continuum-based care model and in accordance with established standards of skilled practice and the vision, values and policies of the organization, provides administrative and secretarial support for the VGH Eye Care Centre and supervises and coordinates clerical support requirements and workflow by establishing work schedules, organizing operating procedures and making recommendations for improvement. Makes necessary arrangements for hew hires, terminations, transfers, training and orientation. Types and transcribes medical, technical and non-technical materials from handwritten drafts or dictation and using various word processing, spreadsheet, presentation and other office software.

Arranges and books meetings and appointments. Makes travel and hotel arrangements and reservations. Receives and processes approved requests such as vacation, leave of absence and paid medical appointments.

Maintains equipment and stationary needs and departmental records such as supply and equipment inventories, departmental operating statistics.

This work is framed within VCH’s commitments to our pillars of Indigenous Cultural Safety, Anti-Racism, Equity, Diversity and Inclusion, and Planetary Health.

QUALIFICATIONS:

QUALIFICATIONS

Education & Experience

Grade 12, successful completion of a recognized secretarial program and three (3) years’ recent related experience including (1) year experience in a supervisory capacity, or an equivalent combination of training, education and experience.

Knowledge, Skills & Abilities

Ability to keyboard at 45 w.p.m.





Ability to communicate effectively both verbally and in writing.

Ability to deal with others effectively.

Physical ability to carry out the duties of the position.

Ability to supervise.

Ability to organize work.

Ability to operate related equipment The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.

Details

At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.

Vancouver Coastal Health is proud to be recognized as one of Canada’s Top 100 Employers, BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2026.

Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date. Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.

Nursing & LPN successful applicants will be notified by email.

We regret that only short listed candidates will be acknowledged.

This is an internal job posting for Vancouver Coastal Health employees only.

📌 Administrative Secretary/Clerical Supervisor, Eye Care Centre (Vancouver)
🏢 Vancouver Coastal Health
📍 Vancouver