We are a global engagement marketing agency that creates human-centric touchpoints that unleash the power of people to deliver innovation and growth. Firm believers in the power of building community since 1987, we are helping brands, associations and not-for-profit organisations solve their key people challenges through our core expertise: Live & virtual events, Strategic & digital communications and Consulting & community solutions. We are an independently owned agency, headquartered in Geneva, Switzerland, with a global presence of 60 offices in 31 countries.

About aNd Logistix Inc. (an MCI Company):

We are a dynamic and forward-thinking event management agency that hosts impactful conferences, bringing together industry leaders, innovators, and visionaries. Our events create meaningful connections, foster collaboration, and drive positive change. If you’re passionate about orchestrating seamless experiences and thrive in a rapid-paced environment, this role is for you!

Position Overview As the

Conference & Exhibits Manager , you will bring hands-on experience managing tradeshows and exhibit programs from planning through onsite execution. This role is ideal for a strong event professional who has been exposed to multiple tradeshows and understands the practical details involved in exhibitor communications, floorplans, booth assignments, show services, sponsor deliverables, move-in/move-out logistics, supplier coordination, and onsite troubleshooting. While the role will also support broader conference planning and delivery, the primary focus is exhibit and tradeshow management.

The successful candidate will be comfortable working directly with exhibitors, sponsors, venues, general service contractors, suppliers, and internal teams to ensure every exhibit-related detail is organized, communicated, and executed to a high standard.

Roles and Responsibilities Exhibit Management

Assess venues, exhibit halls, supplier requirements, loading access, show regulations, and RFP documentation to ensure each tradeshow environment supports the client’s objectives and exhibitor needs

Oversee exhibit strategy, floorplan development, booth layouts, booth assignments, exhibitor categories, traffic flow, and vendor coordination

Manage exhibitor communications, exhibitor manuals,



supplier kits, show service forms, deadlines, materials distribution, and issue resolution

Coordinate exhibitor and sponsor deliverables including signage, booth materials, digital assets, furniture, electrical orders, shipping details, and onsite requirements

Supervise packing, shipping, advance warehouse details, move-in/move-out schedules, onsite setup, teardown, and exhibitor service needs

Sponsorship Management

Plan and fulfill sponsorship deliverables across conferences and exhibit programs

Confirm sponsor requirements, deadlines, branding, and activation needs

Track benefits and ensure accurate delivery of signage, collateral, digital assets, and recognition

Coordinate sponsor communications, materials, approvals, and issue resolution

Execute sponsor activations in line with client expectations and brand standards

Support promotional messaging and exhibitor/sponsor outreach strategies

Negotiate terms with vendors, venues, and partners as required

Strategic Planning & Leadership

Lead end-to-end planning and execution of exhibit and tradeshow programs, while supporting or leading broader conference planning and delivery as required

Develop and manage event budgets, timelines, and critical paths

Collaborate with internal teams and external stakeholders to align event goals and deliverables

Provide mentorship and oversight to junior team members and volunteers

Maintain documentation standards including function sheets, minute-by-minute schedules, and budget reports

Anticipate and mitigate logistical, financial, and reputational risks

Ensure events meet legal, ethical, and inclusivity standards

Assess venue compliance requirements to minimize risks during planning and execution phases

Onsite Execution

Lead onsite exhibit operations, including show office coordination, exhibitor move-in, booth setup, supplier support, sponsor activations, exhibitor questions,



and real-time troubleshooting

Ensure exhibit, sponsorship, registration, signage, and related event elements are delivered according to approved timelines, floorplans, service orders, and client standards

Manage onsite teams and troubleshoot issues in real-time

Oversee exhibitor experience on the show floor, including booth readiness, sponsor visibility, traffic flow, supplier responsiveness, and attendee-facing details

Post-Event Reporting & Analysis

Lead post-event debriefs and reporting

Analyze performance metrics and identify areas for improvement

You will bring experience in these areas and be trained on aNd Logistix standards for preparing and coordinating:

Exhibitor Manuals

Exhibitor Communications

Show Services / Supplier Order Forms

Critical Path Updates

Function Sheets

Minute by Minute Schedules

Registration Website and Reports

Meeting Minutes

Food & Beverage Budgeting

Overall Conference Budget

Qualifications

Bachelor’s degree in hospitality, event management, business administration, or related field

Minimum 5-7 years of event experience, including significant hands-on exposure to tradeshow, exhibit, or sponsor activation environments

Proven leadership and team management experience

Proficiency in Microsoft Office Suite (especially Excel and PowerPoint)

Strong organizational, communication, and customer service skills

Knowledge of the MICE and association industries, with experience supporting events and tradeshows of 500-2,000 attendees in the Toronto market

Bilingual English/French is an asset

CEM or CMP certification is a strong asset

BENEFITS

Salary starting at $72,000 CAD, commensurate with experience and qualifications.

Health and dental benefits

HSA & LSA

Birthday day off

Friendly and collaborative work environment

Work arrangement

In-office hybrid position with flexibility for onsite work at various venues

Travel: Required across Canada and the US

Language

English required; professional French is a strong asset

Schedule

Monday - Friday /On-Site for Events: Includes some weekends, early mornings, and late nights

MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference!

📌 Conference & Exhibit Manager (Winnipeg)
🏢 MCI Group
📍 Winnipeg