Overview Coordinator Legal ServicesCorporate Services - Legal Services

Status

(1) Regular Full Time

Salary Range: $75,696 - $85,159 per annum + plus comprehensive benefits

Work Mode

Hybrid *see below for more details about this work mode.

Location

10 Peel Centre Drive, Brampton

Hours of work: 35 hours per week The Legal Services division provides legal and strategic advice, service and representation to the Regional Municipality of Peel through the effective use of internal and external counsel and resources. Responsible for providing overall program and operational support to Legal Services, including providing support services to the Senior Director Legal Services & Deputy Regional Solicitor Legal Services.

Major Responsibilities

Coordinate program and operational support to the Senior Director Legal Services & Deputy Regional Solicitor Legal Services

Support Legal Services planning and budgeting process

Support Departmental Management Team and section team meetings, creating meeting agendas and preparing meeting minutes as well as divisional meetings and events

Compile, input and maintain performance measures for Legal Services and other data as directed Example: Co-ordination of records management environment in Legal Files to allow for quick access to historical documents (reports, research documents, etc)

Conduct general research (gathers information, locates backup information, etc.)

Development and coordination of continuing education and conference materials including tracking registrations to outside conferences and ensuring that all staff attend or receive continuing legal education opportunities

Create databases, spreadsheets to support,



program requirements

Create meeting agendas and prepare meeting minutes

Initiate and follow up on actions and complete multiple tasks independently

Develop and maintain team work plans and monitor milestone completion

Lead in the development and improvement of Legal Services processes and policies

Be an administrator of the electronic file management system

Be an administrator for staffing such as HRMS, onboarding new staff, managing leaving staff, and recruitment

Manage the external legal counsel roster, purchase orders and invoicing

Prepare non-routine correspondence, presentations, reports, letters and other documents

Respond to information requests on behalf of other staff in Legal Services

Address and resolve internal and external inquires

Manage and publish of information to the division’s website on Pathways

Promote and model the Regional Values

Build relationships with internal and external stakeholders

Other duties as assigned

Qualifications

Community college diploma or higher and/or an equivalent combination of education and experience A minimum of three years related work experience preferably

Knowledge of project management principles and tools

Knowledge and experience with process improvement methodologies and tools





General understanding of political environment Committed customer service focus

Demonstrated critical thinking skills

Well developed analytical, problem solving, research and data analysis skills

Well developed writing skills to prepare reports and information papers for a variety of audiences

Good communication, negotiation, consultation, facilitation and conflict resolution skills

Good interpersonal skills for effective liaison with other staff, divisions, or departments

Effective time management skills, ability to work independently with minimal direction and meet strict deadlines

Proficiency in all MS Office applications (Visio, Word, Excel, PowerPoint), EIM

Ability to work well in a constantly changing setting

Be bold. Think big. Join us.

Perks That Make Work Fun (and Your Life Easier)!

At Peel Region, we believe in taking care of you. Here's what you'll enjoy when you join our team:

Top-Notch Benefits:

Comprehensive Health, Dental, and Vision plan with dedicated coverage for social work, counselling and psychological expenses— starting on your very first day!

OMERS Pension Plan

Automatic enrolment to help secure your future with peace of mind.

Vacation Time That Grows

Start with 3 weeks of vacation per year— because work-life balance is important!

Personal Days Just for You:

Enjoy 3 paid personal days and floating holidays to recharge whenever you need.

Wellness First

Flexible hours to fit your lifestyle and prioritize your health and well-being.

Performance Pays Off

Annual performance reviews with merit increments — your

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