Executive Assistant – Business Development Coordinator

Location: Mississauga, Ontario

Industry: Engineering Consulting

Employment Type: Full time

Salary: 50,000 -70,000

About the Opportunity

Our client is an established engineering consulting firm with a strong reputation for providing professional engineering services to clients across the GTA.

They are looking to add an Executive Assistant – Business Development Coordinator to their team. This is a key support role working closely with the Director of Business Development and is ideally suited to an experienced Executive Assistant, Business Development Coordinator, or highly organized administrative professional who enjoys working in a fast-paced, client-facing environment.

Please note: this is not a technical engineering position, and an engineering background is not required.

The successful candidate will be responsible for coordinating the quote and proposal process, communicating with clients and prospective clients, tracking activity and ensuring that outstanding items are followed up on and completed.

Key Responsibilities

- Work closely with the Director of Business Development to coordinate day-to-day activities and priorities
- Prepare and coordinate quotes, proposals and related documentation using established processes and templates
- Respond to questions and requests from existing clients and prospective clients in a professional and timely manner
- Track quotes and proposals from initial request through to completion
- Monitor outstanding items and proactively follow up to ensure deadlines and commitments are met
- Maintain accurate and organized records of proposals, quotes, correspondence and follow-ups
- Prepare and review client-facing correspondence and documentation, ensuring a high level of professionalism and accuracy




- Coordinate information between internal teams and clients as required
- Assist with general Business Development and administrative activities
- Manage multiple priorities while maintaining strong attention to detail
- Identify items that require follow-up and take ownership of seeing them through to completion

About You

You are an exceptionally organized and detail-oriented professional who takes pride in producing accurate, polished work. You are comfortable managing multiple priorities and are naturally proactive when it comes to following up and keeping things moving.

You will bring:

- Previous experience as an Executive Assistant, Administrative Coordinator, Business Development Coordinator, Proposal Coordinator or similar role
- Excellent written and verbal communication skills
- Strong grammar, spelling and attention to detail
- A polished and professional communication style
- Strong organizational and time-management skills
- The ability to manage multiple requests, deadlines and priorities simultaneously
- A proactive approach and the ability to anticipate what needs to happen next
- Strong follow-through and a willingness to take ownership
- Confidence communicating with clients and prospective clients
- Strong proficiency with Microsoft Office and general business software

What Will Make You Successful The ideal candidate is someone who loves organization and follow-through. You are the person who keeps track of what is outstanding, knows what needs to happen next and makes sure nothing falls through the cracks.

While much of the quote and proposal process follows established procedures, success in this role comes from being organized, accurate, responsive and proactive. You will be trusted to manage the details and ensure that clients receive a professional and timely experience.

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