Operations Coordinator

Toronto

Your Current Employer

Our client is an established real estate organization with an active Toronto-based project environment and a strong focus on professional execution, stakeholder service, and disciplined project delivery. With ongoing work across construction, renovation, capital improvement, tenant-facing, and building upgrade projects, this is an opportunity to join a team that values organization, communication, and follow-through.

Your Role

Our client is hiring an Operations Coordinator to work at the portfolio level of its office platform — coordinating across seven third-party property management firms rather than managing the day-to-day of a single building. Reporting to the Director, Operations, and working closely with the VP, you’ll be the connective tissue between our client’s ownership perspective and the property managers, tenants, brokers and consultants who keep the portfolio running.

Day to day, you’ll coordinate the flow of lease documentation, offers, binding leases, and proposals among internal teams, legal counsel, and tenants, keeping every stage moving.

You’ll monitor accounts receivable twice monthly, report to the Director, Operations on outstanding balances, trends, and recommended actions, and track capital projects against the 10-year capital plan while consolidating portfolio-wide information. You’ll also review energy and utility data from the portfolio’s energy monitoring partner, aggregate and analyze data supplied by the third-party property managers, and take on occasional special projects,



from quarterly parking reviews to supporting tenant satisfaction surveys.

This role is an especially good fit for an Assistant Property Manager or a senior Property Administrator who is strong in Excel and analytics and ready to trade single-building responsibility for portfolio-wide exposure — a different, and for many more interesting, path than the traditional route to Senior Property Manager.

What Sets You Apart

You don’t need to check every box below. Genuine aptitude, adaptability and Excel strength matter more than a perfectly matching resume. That said, you’ll be strongest in this role with 3–6 years of experience in commercial property operations or administration, ideally with a commercial office landlord, institutional owner, REIT or third-party property manager, and genuine comfort with numbers and systems.

Advanced Excel skills, including pivot tables, lookups, and the ability to work confidently with large datasets, are essential, and candidates should expect to demonstrate them. Exposure to a mix of capital planning, accounts receivable or budget monitoring, energy and utility data, or coordinating multiple third-party stakeholders will also serve you well.

You don’t need all of it,



but a genuine track record in a few of these areas goes a long way. Strong written and verbal communication is a must, along with the presence to represent Adgar confidently with tenants, brokers, contractors and third-party property managers, and the resourcefulness and autonomy to take a task and run with it rather than needing detailed direction.

Why Join?

Our client is offering a base salary of $65,000, plus an annual bonus of 5%, based on individual and/or company performance, with benefits starting from day one — no waiting period. The office culture is relaxed and non-hierarchical, with a genuinely manageable pace, a full week's holiday shutdown between Christmas and New Year’s, and extra Fridays off through the summer. Most importantly, you’ll get real portfolio-level exposure and mentorship from our client’s Directors and VP, a strong springboard toward a portfolio operations or asset management career path.

Additional Information

This posting is for an existing vacancy. Artificial intelligence–based tools are not used in the screening or selection process for this role. HighView Partners is proud to be working exclusively with our client on this search.

Take the Next Step

If this sounds like the right next step, we’d love to hear from you. Please reach out in confidence to Scott at HighView Partners: [email protected]. We review every application personally and will follow up directly with candidates who appear to be a strong fit.

📌 Operations Coordinator (Toronto)
🏢 HighView Partners
📍 Toronto