We are a local property management firm, managing commercial and residential properties. We are hiring a receptionist/administrative assistant for a full time, in-office position on a one-year contract. The receptionist/administrative assistant reports to the Management Team and is responsible for providing front-line office support services to all departments to aid in the efficiency and effectiveness of the organization.

Responsibilities

· Front-line person to greet all visitors.

· Receive, direct and relay telephone messages, fax messages and invoices to the appropriate staff member or tenant.

· Send, receive, open, stamp, sort, scan and distribute all incoming and outgoing mail and courier deliveries to the appropriate tenant or staff member.

· Sorting and logging of cheques and cash received.

· Maintain the general filing system (electronic and paper), including archived files and all correspondence.

· Track all and assist in the planning and preparing meetings, conferences and or conference calls, as required.

· Maintain the office's security by ensuring the reception area is continuously monitored during hours of operation.

· Update lists, contacts, phone logs, etc., as required.

· Provide word processing support for correspondence, leases, contracts, etc.,



as all organization members require.

· Maintain an adequate inventory of office and kitchen supplies.

· Ensure the reception area, boardroom, kitchen, and all other common areas are tidy.

· Help manage and maintain the office telephone and voice mail system.

· Help manage cell phones and IT coordination.

· Publishing work-related advertisements online.

· Maintain the photocopier and postage meter.

· All other duties as assigned by management from time to time.

Qualifications
Must be fluent in written and spoken English.
High school diploma required.
The ability to write and speak French is an asset.
Good writing skills are an asset.
Post-secondary education is an asset.
Good interpersonal skills and a skilled demeanor.
Previous reception/administrative experience is an asset.
Highly organized and pays attention to detail.
Expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Job Type: Full time Pay: $52,000.00 per year

Education
Secondary School (preferred)

Experience:
Reception/Admin: 1 year (preferred)

Language:
English/French (preferred)

Work Location: In person

📌 Receptionist/administrative Assistant Ottawa
🏢 The Properties Group
📍 Ottawa