Real Estate Office Administrator – Join Our Top-Producing Office

We are looking for a motivated and detail-oriented Real Estate Administrator Assistant to join our high-performing office. This vital role ensures smooth daily operations, supports agents, and delivers exceptional client service. If you’re organized, proactive, and experienced in real estate administration or conveyancing, we’d love to hear from you.

Key Responsibilities
Provide comprehensive administrative support to agents, including calendar management
Review and ensure accuracy of contracts, transaction documents, and marketing materials
Oversee transaction coordination from contract to close
Maintain well-organized digital filing systems
Track office expenses and assist with basic bookkeeping
Handle client communication with professionalism and efficiency
Support marketing initiatives through social media management and content scheduling
Help improve systems, workflows, and office organization for maximum efficiency

Qualifications & Skills
Experience in real estate administration, conveyancing, or sales support
Ability to learn quickly and adapt to new systems, tools, and processes




Knowledge of social media platforms (Facebook, Instagram); content creation is an asset
Familiarity with Canva, PDF editors, Mailchimp, AI and other online tools
Excellent written and verbal communication skills
Strong attention to detail with superior proofreading ability
Ability to manage multiple priorities in a rapid-paced environment
Proficiency with real estate platforms, CRM systems, and Google Workspace
Reliable, resourceful, and able to work independently while supporting the team
A cooperative team player with a positive, can-do attitude
Knowledge of compliance standards, follow-up systems, and client management processes

Why Join Us?

As part of our collaborative and top-producing office, you’ll play an integral role in our success. We value efficiency, growth, and shared achievements. This position offers the opportunity to grow professionally while making a meaningful impact on both our team’s productivity and the client experience.

Benefits
Flexible schedule
In office parking

Work Location: In person

📌 Real Estate Administrative Assistant Calgary
🏢 Viani Real Estate Group
📍 Calgary