The Chance

Our clients are well-established, highly regarded Toronto organizations, and they are looking for a Strategic Executive Assistant/Personal Assistant to join their busy team.

The ideal candidate for these opportunities support multiple senior executives, able to travel and carry genuine strategic weight.

Key Responsibilities
Executive & Calendar Support — Manage schedules, priorities, and the flow of information across the firm. Own complex, high-volume calendars across multiple executives and time zones, resolving conflicts and making prioritization calls independently.
Correspondence & Liaison — Draft correspondence in the executive's voice, and serve as the primary point of contact.
Meeting Preparation — Compile agendas, briefing notes, and presentation materials so executives arrive prepared. Capture notes and drive follow-up items to closure.
Travel Management — Own domestic and international travel end to end, anticipating needs and building efficient itineraries. Handle logistics, reservations, and contingency plans so travel stays productive when flights fall apart.
Expense Management — Run expense reporting end to end in Concur for senior leaders: policy compliance, accurate coding, and prompt reimbursement.




Discretion — Treat confidential material with integrity, keeping leaders informed and prepared at every turn.
Proactive Problem-Solving — Anticipate obstacles, spot efficiencies, and resolve issues before they escalate. Contribute to improving administrative processes and workflows, and provide dependable cross-team support.

Requirements
4+ years supporting C-suite and/or senior leadership in a demanding professional environment, ideally more than one executive simultaneously.
Experience working in a fast-paced workplace handling confidential matters.
Outstanding organizational skills, with the instinct to see what's needed before being asked and prioritizing tasks effectively.
Demonstrated proficiency with Concur and Microsoft Office .
Ability to prioritize and handle sensitive information carefully, and the ability to get up to speed quickly when things move.
Strong communication skills and strategic thinking.

If you are a strategic executive assistant looking for your next prospect, we want to hear from you. Apply below or reach out directly for a confidential conversation!

📌 Executive Assistant Toronto (Canada)
🏢 randstad canada
📍 Canada