An established and pre-eminent law firm in Calgary is seeking a reliable and experienced Office Manager to take ownership of the firm’s day-to-day operations. With a robust reputation in the Calgary legal market and a sophisticated practice, the firm offers the calibre and expertise of a larger organization while maintaining a close-knit, collaborative environment and a genuine small-firm feel.

This is a strong opportunity for a self-directed qualified who brings solid accounting expertise, hands-on people management experience, and a proactive approach to keeping the firm’s operations running smoothly. The successful candidate will play an important role within the firm, working closely with lawyers and staff across the organization and helping to support a professional, collegial workplace.

Responsibilities
Oversee all aspects of the firm's finances, including managing the billing cycle, processing banking transactions, and completing monthly bank reconciliations
Handle the receipt and disbursement of funds, including trust funds, and ensure disbursements and payments are accurately posted
Manage accounts payable, prepare GST remittances, and reconcile and post credit card statements
Calculate lawyer payments tied to fee arrangements




Lead the human resources function — running payroll and benefits, tracking vacation and sick time, and providing day-to-day supervision of administrative staff
Support recruitment and onboarding of current team members
Prepare supporting documentation for the firm's external accountant ahead of financial statement preparation
Coordinate required filings and payments with the governing law society and the firm's insurers
Serve as the primary liaison with building management, vendors, and suppliers
Work alongside IT consultants to ensure office equipment, technology, and software platforms remain current and well maintained
Report to the partners and assist with the broader administration of the practice

Qualifications
Prior law firm experience in a comparable role, with a strong emphasis on accounting and human resources
Working knowledge of provincial law society trust accounting requirements
Demonstrated proficiency with legal accounting software (e.g., Unity/ESILaw), Excel, Word, and Adobe
A self-starter who takes initiative and works effectively with minimal supervision
Excellent communication and leadership skills

📌 Office Manager Calgary
🏢 Smith Legal Search
📍 Calgary