River Valley Energy Services is seeking an organized, detail-oriented Administrative Assistant to support our Grande Prairie team and ensure the productive day-to-day operation of our office. This role combines administrative support with basic safety program administration, making it ideal for someone who enjoys a fast-paced workplace and takes pride in keeping things organized.

Key Responsibilities

Administrative Support
Manage incoming phone calls, emails, and visitor reception.
Coordinate travel arrangements for field employees, including flights, accommodations, camp access, and site requirements.
Maintain digital and physical filing systems.
Process vendor invoices and assist with office supply inventory management.
Perform data entry and maintain accurate company records.
Provide administrative support to supervisors, management, and operations personnel.
Serve as a liaison between departments to facilitate effective communication.

Safety Administration Support
Assist with the administration of the company's Health and Safety Program.
Maintain employee orientation, training, and certification records.
Coordinate safety training registrations and bookings.
Assist with safety meetings and related documentation.




Support ongoing compliance and recordkeeping requirements.

Qualifications

Required
Minimum 2 years of experience in an administrative or office support role.
Strong organizational skills and attention to detail.
Proficiency with Microsoft 365, including Word, Excel, and Outlook.
Ability to maintain confidentiality and handle sensitive employee information.
Strong verbal and written communication skills.
Ability to work independently and manage multiple priorities.

Preferred
Experience working in construction, oil and gas, or industrial environments.
Knowledge of workplace health and safety programs, training records, or compliance documentation.
Experience coordinating employee travel and accommodations.

Work Environment
Monday to Friday
Full time, office-based position
Collaborative work environment supporting both office and field operations

Pay: $20.00-$28.00 per hour

Expected hours: 40.0 per week

Benefits
Casual dress
Company events
Dental care
Disability insurance
Extended health care
Life insurance
On-site parking
Paid time off
Vision care

Work Location: In person

📌 Administrative Assistant Grande Prairie
🏢 River Valley Energy Services
📍 Grande Prairie