Language: Excellent written and spoken English communication skills required
About the Opportunity Are you a highly organized professional who thrives in a fast-paced workplace and enjoys supporting senior leaders? We are recruiting for an Executive Assistant to join a leading organization in the transportation and infrastructure sector, supporting executive leadership on a major transit project that will help shape the future of sustainable mobility in the community.
This is an opportunity to work alongside experienced leaders, collaborate across multiple business functions, and play a key role in keeping operations running smoothly. If you enjoy managing competing priorities, coordinating high-level initiatives, and contributing behind the scenes to meaningful projects, this role offers both challenge and qualified growth.
What’s In It for You A collaborative workplace that values professionalism, innovation, and teamwork
Opportunities for career growth and ongoing professional development
Exposure to executive leadership and cross-functional projects
The chance to contribute to impactful transportation initiatives that benefit local communities
Your Responsibilities You'll provide executive-level administrative support to senior leadership, ensuring priorities and schedules are effectively managed
You'll prepare professional correspondence, reports, presentations, meeting agendas, and accurate meeting minutes
You'll coordinate meetings, travel arrangements, special projects, corporate events, and executive activities




You'll prepare recurring and ad hoc reports while maintaining accurate records and documentation
You'll manage office supply inventory, coordinate vendor relationships, and monitor service-related contracts
You'll support board meeting preparation, including agenda development and compilation of meeting materials
You'll handle confidential information with discretion while providing exceptional administrative support across multiple departments
Skills and Qualifications 2+ years of experience in an Executive Assistant, Administrative Assistant, or similar professional support role
Bachelor's degree in Business Administration, Communications, or a related discipline
Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook
Exceptional written and verbal communication skills in English
Strong organizational, project management, and time management abilities, with the capacity to manage multiple priorities
Demonstrated ability to maintain confidentiality, exercise sound judgment, and work independently
Excellent attention to detail, recordkeeping skills, and professionalism when supporting senior executives and external stakeholders
Note from the Hiring Manager "We're looking for someone who enjoys staying organized, takes pride in supporting others, and isn't afraid to take initiative. If you thrive in a dynamic environment and enjoy being a trusted partner to leadership, we'd love to meet you."

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📌 Senior Administrative Assistant (Ontario)
🏢 Altis
📍 Ontario