Company Description
UHN is Canada’s #1 hospital and the world’s #1 publicly funded hospital. With 10 sites and more than 44,000 TeamUHN members, UHN consists of Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute, The Michener Institute of Education and West Park Healthcare Centre. As Canada's top research hospital, the scope of biomedical research and complexity of cases at UHN have made it a national and international source for discovery, education and patient care. UHN has the largest hospital-based research program in Canada, with major research in neurosciences, cardiology, transplantation, oncology, surgical innovation, infectious diseases, genomic medicine and rehabilitation medicine. UHN is a research hospital affiliated with the University of Toronto.

Job Description
Union: Non Union

Number of vacancies: 1

New or Replacement Position: Replacement

Site: Toronto Western Hospital

Department: ICU

Reports to: Clinical Manager

Wage Range: $28.42 to $35.52 per hour

Hours: Shifts: 7.5 hour days; 8:00 am - 4:00 pm

Status: Permanent Full-time

Closing Date: September 28, 2026

Position Summary
Working under the direction of the Clinical Manager of the Medical Surgical Neuro Intensive Care Unit, the successful candidate will provide services involving (but not limited to) the following: The ADMINISTRATIVE ASSISTANT III exercises considerable judgment and independence to provide complex secretarial and administrative support services to professional personnel, including: coordinating and maintaining written and/or electronic calendar/schedule for assigned personnel; utilizing advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials; coordinating, organizing or planning meetings/events; providing direct and/or functional supervision for assigned personnel; monitoring and analyzing departmental budgets; ensuring efficient operation of the office; developing, organizing and maintaining electronic and paper information filing/retrieval methods, systems or formats; performing clerical support functions; performing cross-functional responsibilities,



as required; supporting the creation and management of an operational schedule of a large interprofessional clinical schedule (>240 pp) performing other duties consistent with the job classification, as assigned.

Duties

Coordinates and maintains written and/or electronic calendar/schedule of assigned personnel

Create and maintain operational schedule of large clinical team

Has a knowledge of unionized workplace

Utilizes advanced functions to provide word processing/typing services to facilitate the production of complex documents/materials

Coordinates, organizes or plans meetings/events

Provides direct and/or functional supervision for assigned personnel

Supports collating data for budgeting and forecasting

Maintains data tracking for staffing, turnover, onboarding forms

Supports coordination of new team hires in collaboration with the PCC and APNE

Ensures efficient operation of the office, including:

Develops, organizes and maintains electronic and paper information filing/retrieval methods

Generates, supports payroll entry

Recruitment planning and support

Performs clerical support functions, with excellent working knowledge of:

SharePoint, Word, Excel, Teams, FORMS

Performs cross-functional and other duties consistent with the job classification, as assigned and/or requested.

Works in compliance of the Occupational Health & Safety Act and its regulations, reporting hazards, deficiencies and contravention's of the Act, in a timely manner

Qualifications

Completion of Grade XII or recognized equivalent required.

Completion of a recognized medical or business post secondary secretarial arts program at the diploma level required.

Four (4) years related secretarial support experience required.

Previous on-the-job computer/word-processing,



database and spreadsheet software experience required; experience in a Microsoft Office environment preferred.

Previous supervisory experience preferred.

Experience working in a health care environment an asset.

Excellent organizational and time management skills required.

Very good interpersonal and customer service skills required.

Very good verbal and written communications skills required.

Comprehensive knowledge of health care, organizational/office practices, procedures and standards required.

Ability to produce high quality work in accordance with Hospital standards required.

Ability to maintain confidentiality required.

Ability to work well under pressure and use good judgment in assessing difficult situations required.

Knowledge of medical terminology an asset.

Additional Information
Why join UHN?
In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages

Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP https://hoopp.com/)

Close access to Transit and UHN shuttle service

A flexible work environment

Opportunities for development and promotions within a large organization

Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, on-site gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendance in accordance with UHN's attendance management program, to be eligible for consideration.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

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📌 Administrative Assistant III (Ontario)
🏢 University Health Network
📍 Ontario