Job Title: Bookkeeper/Administrative Assistant

Reports to: Campus Director

Duties and Responsibilities

· Support student learning

· Review accounts payable/receivable and take action.

· Banking - Preparing deposits, entering deposits

· Confirmation of enrolment for new starts

· Student Loan Risk assessment meetings

· Student Loan Workshops

· Prepare Student Loan payment plans

· Enter new enrolments in accounting

· Enter new enrolments in Student Data Report for PTIB

· Issue invoices for enrolments as per the start date

· Update the agent’s commission

- Maintain all electronic and paper records and follow the established administrative and financial policies and procedures

Payroll/ADP

· Reviewing timesheets and preparing payroll

· Payroll input

· Commissions/bonuses preparations and authorization

· Receiving, reviewing and completing payroll

Monthly Responsibilities

· Audit financial files

· Bank reconciliation

· Credit Cards statements reconciliation for reimbursement purposes

· Sales Report/Earned Revenue Report for Head Office

· Prepare bill payments, have cheques ready and mail

- Maintain, track, and order office supplies
- Balance the general ledger by preparing a trial balance; reconciling entries.

Yearly Responsibilities

· Prepare Financial Year End entries for the accountants

· PTIB annual report and accreditation renewal

· WorkSafe BC premium reporting

· Business license renewal

· CPA membership renewal

· Submission of T2202 to CRA and sending copies to students

- Assist in preparing financial reports by collecting, analyzing, and summarizing account information and trends.
- Other duties as assigned

Qualifications / Skills





- Able to work independently and complete a high volume of work within deadlines.
- Excellent organizational and time management skills
- Exceptional interpersonal, oral, and written communication skills.
- Good problem-solving skills and a can-do attitude.
- Wanting a long-term position with a dynamic and successful company.
- Analyzing Information
- Reporting Financial Results
- Data Entry Skills
- Familiar with Accounting functions
- Familiar with federal, provincial, and local legal requirements to ensure the company adheres to necessary regulations.
- Competent in using QuickBooks and Sage
- Attention to detail and thoroughness
- Understands the importance of confidentiality

Education, Experience, and Licensing Requirements

- Accounting/bookkeeping certificate or diploma from a recognized college.
- Minimum of one year of previous bookkeeping experience.
- Minimum of 2-3 years of administrative experience.
- Proficiency with Microsoft Office with emphasis on the advanced features of Word, Excel, and PowerPoint. General experience and competence with computer software.

Competencies

Analytical skills, problem-solving ability, team player, effective communicator, planning and organizing, service-oriented, and time management skills.

This role is located full-time in our Surrey Office (Monday to Friday) from 8:00 am to 5:00 pm (40 hours/week). Please submit your resume and cover letter describing your suitability and wage expectations.

Other Compensation: Extended health benefits after three months.

Job Type: Full time

Pay: $20.00-$25.00 per hour

Benefits:

- Dental care
- Extended health care
- On-site parking

Education:

- Bachelor's Degree (preferred)

Experience:

- QuickBooks: 3 years (preferred)
- Bookkeeping: 3 years (preferred)

Language:

- English (preferred)

Work Location: In person

📌 Bookkeeper/Administrative Assistant (Canada)
🏢 Academy Of Learning Career College
📍 Canada