Personal Assistant

LinkBuffer Studios & Research Labs Ltd.
Unit 101 – 10460 176 Street NW, Edmonton, AB T5S 2E4
Paid position | Primarily on-location in Edmonton, with occasional travel to client locations

About LinkBuffer Studios

LinkBuffer Studios is a full-service digital and AI marketing agency headquartered in Edmonton. We build growth systems for local service businesses across healthcare, legal, automotive, construction, and professional services.

We work in a fast-moving environment with multiple clients, projects, meetings, and operational priorities running at once. We are looking for someone organized, dependable, and proactive who can help keep day-to-day responsibilities moving and make sure important details do not fall through the cracks.

The Role

We’re looking for a Personal Assistant to provide direct administrative and organizational support to the company’s leadership.

This role is suited to someone who is highly organized, comfortable managing changing priorities, and valuable at figuring things out without needing detailed instructions for every task. You should be able to keep track of appointments, follow-ups, documents, errands, and day-to-day priorities while communicating professionally with clients, staff, and external contacts.

The goal of the role is simple: make the day run more smoothly and free up leadership to focus on higher-level work.

What You’ll Do

- Manage calendars, appointments, meetings, reminders, and scheduling
- Coordinate meetings with clients, staff, vendors, and other contacts
- Keep track of follow-ups, deadlines, commitments, and outstanding tasks
- Organize daily and weekly priorities and help ensure important items are completed
- Draft and send routine emails, messages, and follow-ups as needed
- Take meeting notes and turn discussions into clear action items
- Maintain organized digital files, documents, spreadsheets, and records
- Assist with preparing documents, reports,



presentations, and other business materials
- Handle occasional personal and business errands
- Make bookings, reservations, purchases, and other arrangements
- Conduct basic online research and gather information when needed
- Coordinate with LinkBuffer staff to follow up on projects and outstanding items
- Help keep the office and day-to-day operations organized
- Travel locally when needed to pick up materials, attend meetings, or assist at client locations
- Identify things that need attention and take initiative rather than waiting to be asked

Requirements

- Strong organizational and time-management skills
- Excellent attention to detail and follow-through
- Fluent English speaker with clear written and verbal communication
- Professional and comfortable communicating with clients, staff, and external contacts
- Ability to manage multiple priorities without losing track of details
- Good judgment and discretion when handling confidential or sensitive information
- Comfortable using Google Workspace, including Gmail, Calendar, Docs, Sheets, and Drive
- Comfortable learning new software and digital tools
- Ability to work independently and take initiative
- Reliable and punctual
- A valid Alberta driver’s licence and reliable transportation, as occasional travel within the Edmonton area may be required
- Ability to work primarily on-site at our Edmonton office

Considered an Asset (Not Required)

- Previous experience as a personal assistant, executive assistant, administrative assistant, or office coordinator




- Experience working in a marketing agency, professional-services business, or small business
- Experience with project-management or CRM software
- Strong spreadsheet and document-management skills
- Experience coordinating travel, events, or complex calendars
- Familiarity with AI tools such as ChatGPT
- Basic bookkeeping, invoicing, or expense-management experience
- Social media or marketing experience

Who You Are

You are someone who notices what needs to be done and handles it.

You’re comfortable receiving a loose instruction and turning it into a completed task. You keep good notes, remember follow-ups, ask questions when something is genuinely unclear, and don’t need repeated reminders about things that have already been discussed.

You also understand that working closely with company leadership requires discretion, reliability, and flexibility. Some days will be predictable; others will involve shifting priorities and last-minute requests.

Why LinkBuffer

- Work directly with company leadership and gain exposure to many areas of the business
- Variety in your day rather than repetitive administrative work
- Opportunity to take on more responsibility as trust and experience grow
- Exposure to digital marketing, AI, business operations, and client management
- A role where being organized and proactive has a noticeable impact on the company

How to Apply

Two ways to apply:

- Email your resume to [email protected], or
- Apply directly through Indeed

Please include a short note introducing yourself and explaining why you think you would be a good fit for a Personal Assistant role.

LinkBuffer Studios & Research Labs Ltd.
Unit 101 – 10460 176 Street NW, Edmonton, AB T5S 2E4
(587) 849-0706 | linkbufferstudios.com

Pay: $18.00-$25.00 per hour

Benefits:

- Casual dress
- Flexible schedule
- On-site parking

Work Location: On the road

📌 Personal Assistant (Edmonton)
🏢 Linkbuffer Studios & Research Labs
📍 Edmonton