We are looking for an enthusiastic, highly organized and experienced Licensed Real Estate Administrative Assistant to support one of our top-producing Real Estate Agents. This is an excellent opportunity for a motivated individual who enjoys working in a fast-paced environment and is looking for a long-term part-time opportunity with the potential to grow into a full-time position.

The successful candidate will provide comprehensive administrative, transaction, client service, marketing and listing support while helping ensure a seamless experience for both the Agent and their clients.

Location: Newmarket – Stellar & Pony Dr

Job Type: Part time, Half days

- Monday–Friday, with some weekend availability as needed
- Flexible schedule required
- Evening and weekend availability may be required for client meetings and open houses

Wage Range: $25 - $27/hour

Responsibilities and Duties:

- Provide administrative support to a top-producing Real Estate Agent
- Prepare and manage real estate forms, offers and listings using WebForms, REALM and other platforms
- Coordinate transactions, deadlines and required documentation from listing to closing
- Coordinate listing preparation, including photographers, staging, signage and other requirements
- Manage client communication, follow-ups, calls and emails
- Schedule showings, meetings and open houses
- Assist with client meetings, listing appointments,



open houses and buyer showings as required
- Manage the client database and track transaction deadlines and appointments
- Assist with social media, digital marketing and content creation using Canva
- Assist with general administrative duties and other tasks as required

Qualifications and Skills:

- Real estate administrative experience with strong knowledge of Ontario real estate transactions and forms
- Experience with REALM, WebForms and other real estate platforms is an asset
- Strong communication, customer service, organizational and time-management skills
- Ability to work independently, prioritize tasks and meet deadlines
- Strong computer skills, including Microsoft Office
- Canva, social media and digital marketing experience is an asset
- Must be proficient in English
- Valid driver's licence and access to a reliable vehicle required
- Flexible availability for occasional evenings and weekends

We thank all candidates in advance for their interest in this position; however only those selected for an interview will be contacted.

Pay: $25.00-$27.00 per hour

Application question(s):

- Do you have access to your own vehicle?
- How many years of Real Estate experience do you have?
- Are you currently licensed as a Real Estate Salesperson in Ontario?
- Please provide the major intersection near where you live.

Work Location: In person

📌 Licensed Real Estate Administrative Assistant (Newmarket)
🏢 RE/MAX Realtron Realty Inc., Brokerage
📍 Newmarket