Job Summary We are seeking an enthusiastic, highly organized, and proactive individual to join our team at Vavaa Distribution Ltd. as an Administrative & Executive Assistant! This versatile, dual-function role is ideal for someone looking to further their career in office administration while gaining direct experience supporting company leadership.

You will serve as the welcoming face and voice of our company at the front desk while simultaneously providing high-value clerical and executive support. If you thrive in a collaborative environment, possess strong attention to detail, and are eager to learn and grow, we’d love to meet you!

Key Responsibilities

Front Desk & Daily Administrative Operations:

- Welcome office visitors, answer and route incoming calls with professional phone etiquette, and manage general inquiries.
- Maintain a clean, organized, and fully stocked front desk and office supplies inventory.
- Handle general clerical tasks including copying, scanning, mailing, filing, and processing incoming/outgoing correspondence.
- Perform routine data entry and proofread documents to ensure accuracy across administrative records.

Executive & Team Support:

- Assist company executives with scheduling,



appointment coordination, and calendar management using Microsoft Outlook and Google Workspace.
- Support the contract lifecycle by coordinating online signatures using DocuSign and maintaining digital filing systems.
- Help prepare easy reports, slide decks, and documents for internal meetings.

Qualifications

- High school diploma required; Associate’s or Bachelor’s degree in Business, Communications, or a related field is a plus.
- Prior administrative, office, or customer service experience (e.g., reception, retail, or campus leadership) is preferred, but open to motivated entry-level candidates.
- Basic working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong written and verbal communication skills with high attention to detail.
- Excellent time-management skills with the ability to prioritize tasks effectively.
- Strong commitment to maintaining discretion and confidentiality.

Pay: $22.00-$29.00 per hour

Expected hours: 40.0 per week

Benefits:

- Dental care
- On-site parking
- Vision care

Work Location: In person

📌 Office Administrator/Executive Assistant (Canada)
🏢 Amazon DSP
📍 Canada