Overview
We are seeking a dedicated and organized Office Administrator to join our team!

Monday to Thursday 12 - 8 pm

Friday - OFF

Saturday 8:30 am to 2:30 pm

Sunday - OFF

The ideal candidate will play a crucial role in ensuring the smooth operation of our office by managing administrative tasks, answering phone calls, assisting physicians with their booked appointments (room set up and measurements), and maintaining effective office procedures. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively with team members and clients alike.

Specifically this shift assist's with patient care / scheduling in the afternoon, then from 5 pm to 8 pm runs our evening URGENT CARE. During the Urgent Care hours or Saturday shift you will be working along side 1 or 2 Physicians.

Duties

- coordinating the arrival of patients with front reception
- bringing arrived patients to an exam room at their allocated appointment time
- responsible for recording vitals and physical measurements depending on appointment type (blood pressure, height, weight, sending / dipping urine samples and labeling swabs to be sent to the lab)
- ensuring proper tools and equipment are available when needed such as setting up the room for physicals and biopsy / injections.
- ordering supplies as needed




- calling in / out - speaking to patients on the phone regarding administrative tasks
- organizing documents, labs and reports physically and electronically
- high standards for privacy policies and reporting

Skills

- Must possess ability to deal pleasantly and effectively with a wide range of people of different ages and cultures, in potentially volatile and emotionally charged situations.
- Ability to maintain positive professional boundaries without imposing personal judgments and expectations on families and patients.
- Excellent phone etiquette and communication skills for effective interaction with clients and team members.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Ability to work collaboratively within a team while also managing individual responsibilities effectively.
- Familiarity with general office procedures and clerical tasks.
- A knowledge of Accuro EMR would be preferred but not necessary.

Join us as an Office Administrator Assistant - URGENT CARE, where you will contribute to our team's success through your exceptional organizational abilities and commitment to excellence!

Job Type: Full-time

Pay: From $24.00 per hour

Benefits:

- On-site parking
- Paid time off

Flexible language requirement:

- French not required

Language:

- English (preferred)

Work Location: In person

📌 Office Administrator - Urgent Care 12-8pm & Saturday (Canada)
🏢 West London Family Health Clinic
📍 Canada