Overview

- Job Duration: Permanent
- Language of Work: English
- Hours of Work: 30 to 40 hours per week
- Education:
- Experience:
Education
- College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Work setting
- Business services
Tasks
- Arrange and co-ordinate seminars, conferences, etc.
- Coordinate the flow of information within the team
- Direct staff
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Supervise other workers
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Oversee the preparation of reports
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas




- Type and proofread correspondence, forms and other documents
- Perform data entry
- Maintain and manage digital database
Supervision
- 5-10 people
Computer and technology knowledge
- Google Docs
- Workday
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Word
- Adobe Photoshop
- Social Media
- MS Office
- Google Drive
- LinkedIn
- Electronic mail
Technical terminology
- Legal
- Financial
Area of work experience
- Immigration
- Tourism
Area of specialization
- Contracts
- Business process management
Transportation/travel information
- Own transportation
Work conditions and physical capabilities
- Ability to work independently
- Quick-paced environment
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
- Work with minimal supervision
Employment terms options
- Early morning
Experience
- 1 year to less than 2 years
Employment terms options
- Morning
- Day

📌 Administrative assistant (Ajax)
🏢 CareerBeacon
📍 Ajax