Classification & Regular Hours

Hours per Week: 35

Salary Grade: 13

The base salary will be $63,730 - $90,820 per annum. Starting salary will be aligned with the successful candidate’s experience, skills, and demonstrated qualifications.

Please note, this is a wholly grant funded position.

About Western

With an international reputation for success, Western ranks as one of Canada's top research-intensive universities. Our research excellence expands knowledge and drives discovery with real-world application. Western also provides an exceptional employment experience, offering competitive salaries, a wide range of employment opportunities and one of Canada's most beautiful campuses.

About Us

IMMUNEQUITY is a new, large-scale international research program focused on advancing innovative, affordable, and accessible approaches to HIV cure. The interdisciplinary research team spans Canada and sub-Saharan Africa and brings together biomedical engineers and biophysicists, immunologists, virologists, clinicians, economists, legal experts, community partners, biotechnology companies, and external foundations. The program is advancing promising HIV immunotherapies while addressing the cost, manufacturing, monitoring, and delivery challenges that currently limit broader access.

Frugal innovation is central to this work, guiding the development of sustainable, high-performance technologies to support treatment production, monitoring, and delivery in low-resource settings. The team will also address the intellectual property, regulatory, and healthcare policy considerations needed to support equitable access to HIV cure therapies across sub-Saharan Africa. Together, these efforts aim to move promising HIV cure strategies from scientific discovery toward practical, scalable, and equitable implementation.

Responsibilities

The Administrative Officer provides comprehensive administrative, financial, operational, and human resources support for IMMUNEQUITY, a multi-institutional international research initiative focused on advancing equitable access to HIV cure research. Working within a complex research setting involving multiple stakeholders, partner institutions, funding agencies, and collaborators in Canada and Uganda, the role is responsible for coordinating key operational functions that support the successful implementation, administration, and ongoing delivery of project activities. The role serves as a central operational resource for the initiative,



coordinating financial administration, procurement, international shipping logistics, human resources processes, stakeholder communications, governance support, and project reporting activities. Working closely with the Project Director, Principal Investigator, researchers, project staff, and international partners, the Administrative Officer facilitates effective project operations, supports compliance with institutional and funding agency requirements, and contributes to the achievement of project objectives through the coordination of complex administrative and operational activities across multiple jurisdictions.

Qualifications

Education

- Undergraduate degree in Business Administration, Management and Organizational Studies, Public Administration, Health Administration, or a related field
- Completion of, or working towards, a Canadian Institute of Management Designation preferred
- Courses or certification in project management, procurement, logistics, or human resources preferred
- Supply chain, international logistics, or customs-related training would be considered an asset

Experience:
- 5 years of progressively responsible administrative experience in a complex office, research, healthcare, academic, government, or not-for-profit environment
- Experience coordinating financial and administrative processes
- Experience supporting multiple stakeholders and managing competing priorities
- Experience organizing meetings, events, travel, and project activities
- Experience in a university, research, or healthcare environment preferred
- Experience supporting externally funded research projects preferred
- Experience coordinating procurement, purchasing, international shipping, and logistics activities would be an asset
- Experience supporting international partnerships or collaborations preferred

Knowledge, Skills & Abilities:
- Knowledge of general office procedures
- Familiarity with financial budgeting and principles and with Human Resources principles and practices
- Ability to ensure expenditures and resources are within allotments,



and to make appropriate modifications when required
- Ability to interpret and apply policies, procedures, and funding agency requirements
- Verbal communication skills to translate information into easily understood terms, summarize information, and provide a rationale for action
- Communication skills with an ability to complete detailed analytics and reports
- Ability to work in a manner that models best practices in confidentiality standards
- Ability and willingness to employ a consultative and collaborative approach to addressing issues and making decisions
- Customer service skills to understand customer needs and expectations, with a desire to deliver helpful and reliable service to the University community
- Detail-oriented with an ability to function and process information with high levels of accuracy
- A well-defined sense of diplomacy, including solid negotiation and conflict resolution skills
- Ability to work in a fast-paced environment, meet tight deadlines and adapt to changing priorities
- Intermediate computer skills in Microsoft Office Suite
- Influential interpersonal skills that build positive and strong relationships at all levels of the organization
- Organizational skills to manage multiple assignments that are accurate and thorough, sometimes of a complex nature or involving competing priorities
- Problem solving skills with a sense of urgency in resolving issues and getting tasks completed
- Ability to work independently and effectively as a member of the team to achieve department goals
- Familiarity with University research policies and practices preferred

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone (phone hidden).

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

📌 Administrative Officer (IMMUNEQUITY) (London)
🏢 Western University
📍 London