We’re Hiring!Executive Assistant to the CEOToronto, ON www.socan.com

POSITION TYPE: Full Time PAY RANGE: $71,920 - $89,990REASON FOR HIRING: Replacement WORK MODEL: HybridLANGUAGE: English, French is an asset LOCATION: Toronto, ON

WHO WE ARE

SOCAN is a not-for-profit copyright collective dedicated to ensuring music creators and publishers receive what they have rightfully earned for the use of their work. SOCAN supports and represents nearly 200,000 songwriters, composers, and music publishers. Through licensing, global royalty collection and advocacy, we help creators to keep making the music that entertains, moves, and inspires us OUR COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, AND ANTI-RACISM SOCAN thrives with a variety of viewpoints, identities, and backgrounds, and we are committed to anti-racism.

Everyone is welcome to apply for our wide range of roles, regardless of gender identity, gender expression, ethnicity, race, age, culture, sexual orientation, religious belief, or physical ability. Learn more about SOCAN’s commitment to Inclusion & Anti-Racism. WHY WORK WITH US?

Make a difference by supporting and collaborating with a vibrant and creative community

Enjoy many options for workplace flexibility and work-life balance

Get involved in the rapidly changing creative space

Advocate for and empower the creative community

Together, we’ll help music creators earn more income and make a living WHAT WE OFFER 35-hour workweek schedule (possible flexible work options i.e., 4-day work week (position based)

Access to SOCAN fitness facility

Inclusive and collaborative working environment 35-hour workweek schedule (possible flexible work options i.e., 4-day work week (position based)

Twelve paid sick days annually (including five personal days)

Access to SOCAN fitness facility

Annual Performance Incentive bonus (dependent on a personal and company performance) Defined contribution Pension Plan

Comprehensive, health and dental benefits program

Inclusive and collaborative working environment ABOUT THE ROLE

TThe Executive Assistant to the CEO provides support to SOCAN’s Chief Executive Officer (CEO), as well as the Chief Financial Officer (CFO) and Chief Operations Officer (COO)



enabling them to focus on strategic leadership, industry relationships, and organizational outcomes.

The Executive

Assistant anticipates needs, manages complexity, and acts as a high-trust extension of the CEO, ensuring priorities are clear and commitments are tracked.

WHAT YOU’LL DO / KEY RESPONSIBILITIES

Executive Enablement & Proactive Support Proactively manage the CEO’s calendar, prioritize incoming emails calls and correspondence to optimize time

Anticipate deliverables, decisions, and risks

Track action items and follow up on commitments

Prepare executive and other CEO meeting agendas, briefing notes, and background materials, and coordinate meeting and stakeholder logistics

Provide similar support to the CFO and COO Strategic Relationship & Communication Support Serve as first point of contact and trusted gatekeeper

Coordinate with internal and external stakeholders

Support annual operations assistance funding cycle for external organizations and associations

Represent executive officers and SOCAN with professionalism and discretion

Assist with communications and special events and projects led by CEO, as needed Operational, Governance & Administrative Excellence Manage complex travel and logistics

Prepare and submit expense reports

Maintain organized records and correspondence

Maintain CISAC governance

Oversee the planning, coordination, and logistical execution of Annual General Meeting

Coordinate and oversee logistical execution of executive meetings

Support office operations and coordinate with the Manager, Workspace and

Executive Support and other Executive Assistants to ensure seamless coverage and backup support for other senior executives, as required WHAT YOU WILL BRING / QUALIFICATIONS &

EXPERIENCE 5+ years supporting a CEO or senior executive





Bachelor’s degree or certification in Business Administration or related field, preferred

Ability to manage competing priorities and work under pressure

Proactive, resourceful, anticipatory working style

Exceptional organization, calendar management and follow-up skills

Strong written and verbal communication, judgment, decision making

Advanced proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams)

Innovative and technology curious

Bilingual, an asset ATTRIBUTES Trusted partner mindset

Service-oriented and proactive High discretion and professionalism Robust emotional intelligence ACCESSIBILITY & ACCOMMODATION

SOCAN is committed to providing an inclusive workplace workplace that meets the accessibility needs of employees with disabilities. Should you require accommodations please contact us directly at [email protected] and we will make the necessary accommodations. Applications submitted to this email address will not be accepted.

EQUAL EMPLOYMENT OPPORTUNITY

SOCAN is an Equal Opportunity Employer. Hiring and other employment decisions at SOCAN are made without regard to race, colour, religion, sex, ancestry, national origin, ethnic origin, age, disability, citizenship, veteran status, sexual orientation, record of offences, marital status, family status, or any other characteristic protected by federal, provincial, or local law, regulation, or ordinance.

If you don’t see yourself fully reflected in every job requirement listed on the posting above, we still encourage you to reach out and apply. Research has shown underrepresented groups often only apply when they feel 100% qualified. We are committed to creating a more equitable, inclusive, and diverse company and we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to apply

HOW TO APPLY

If you’re interested in joining us, we’d love to hear from you: http://www.socan.com/careers/

Thank you for your interest in our company; we will be in touch with those candidates we wish to interview.

To learn more about SOCAN, go to www.socan.com. You can also follow us on LinkedIn, Twitter, Instagram, and Facebook (@SOCANmusic/@SOCANmusique)

📌 Executive Assistant to the CEO (Toronto)
🏢 SOCAN
📍 Toronto