Position Title: Office Coordinator

Department: IT Services

Position Type: Full-time Continuing

Classification: MPE Band B

Salary Range: $44,967 to $54,951 (based on 37.5 hours per week)

Posting Date: September 17th, 2026

Closing Date: October 2nd, 2026, at 1:00 PM AST

Position Description

The IT Services Office Coordinator provides administrative, operational, and customer service support to the IT Services department, reporting directly to the Director of IT Services. This position serves as a central coordination point for departmental activities, facilitating communication, managing administrative processes, supporting operations activities and departmental budget administration, coordinating procurement activities, and ensuring the efficient operation of the IT Services office. The IT Services Office Coordinator works closely with IT Leadership, IT staff, university departments, internal stakeholders, and external vendors, to support the delivery of technology services across the organization. The role requires strong organizational skills, attention to detail, discretion in handling confidential information, and the ability to manage multiple priorities in a dynamic environment.

The IT Services Office Coordinator supports departmental planning and financial reporting activities, maintains records and documentation, coordinates meetings and communications, assists with contract renewals and asset management processes, and contributes to continuous improvement initiatives within IT Services.

Key Responsibilities

Administration

- - - Maintains and coordinates annual IT Services calendar of recurring administrative and operational activities.
- Coordinates and schedules recurring and ad hoc IT Services leadership & departmental meetings.
- Attends ITS team meetings, keeping records of progress and actions.
- Assists with IT Services employee recruitment and hiring process as required.
- Coordinates annual professional development planning for department, including tracking of related employee expenditures.
- Manages ITS spaces and arranges facility bookings as required.
- Assists in the development, documentation and implementation of office procedures.
- Organizes ITS events, training sessions, and presentations.
- Maintains office and kitchen supplies and some equipment.




- May maintain and report on time tracking data for IT Services Leadership team.

Project Support

- - - Participates in the maintenance of the ITS project portfolio, resource tracking and reporting processes.
- Assists with documentation and coordination of annual IT planning and review processes.
- Provides support for (some) internal (ITS) projects as needed or required.

IT Operations Support

- - - Provides comprehensive support to IT leadership for departmental budgets including tracking invoices and spending, reconciliation, reporting, bi-annual fiscal projections, future fiscal budget submissions.
- Supports IT Services vendor management, contract & license management activities for technology services, hardware, software.
- Supports IT asset management program and related activities.
- Coordinates with Procurement for staff, faculty and research computer purchases.
- Liaises with other department around campus events requiring ITS support.
- Coordinates Cybersecurity Awareness Month (CAM) preparation and participates in CAM planning.
- Is a member of the university's cyber incident response team (CIRT)
- May coordinate and deliver ITS communications through social media, email, newsletters, etc.
- May assist with conducting IT market research and produces reports for IT leadership.

Qualifications/Skills

- A vocational diploma or university degree.
- Excellent relationship building skills with a focus on professionalism and quality control.
- Excellent time management, organizational skills, and planning/forecasting skills.
To apply for this opportunity, click the "Quick Apply" button and upload your cover letter and resume as a single combined PDF document (maximum 6 MB). Only one file can be uploaded per application. StFX is located in Mi’kma’ki, the ancestral and unceded territory of the Mi’kmaq People.

Our institution is committed to upholding the values of equity, diversity, inclusion and accessibility.



We encourage applications from members of groups that have been historically disadvantaged and marginalized, including Indigenous persons (especially Mi’kmaq), racialized persons (especially African Nova Scotians), persons with disabilities, those who identify as women and/or 2SLGBTQIA+ and any others who would contribute to the diversity of our community. Please note that all qualified candidates are encouraged to apply; however, applications from Canadians and permanent residents will be given priority.

We are also committed to the elimination of barriers to participation for persons with disabilities. Should you require an accommodation during the recruitment process, please contact People and Culture at [email protected] or (phone hidden).

About St. Francis Xavier University

Established in 1853, St. Francis Xavier University (StFX) is consistently recognized as one of the best universities in Canada. StFX exceeds the needs of today’s undergraduates by providing the very best academic experience -- outstanding teaching, exceptional hands-on research opportunities, and global exchanges -- all within Canada’s most vibrant and inspiring residential campus. Here, the focus is on the academic and personal development of every student, making community and social engagement a large part of the learning experience. Our students are academically solid and highly engaged in every aspect of life, determined to make a positive impact on the world. In 2026, Maclean's annual university rankings put StFX #1 for reputation across Canada in the primarily undergraduate category. For more, visit www.stfx.ca.

About Antigonish, Nova Scotia

The beautiful and historic town of Antigonish is located within the northeastern corner of Nova Scotia. Only a 15-minute drive from the ocean and a two-hour drive to major urban centres, Antigonish is a family-friendly community with a diverse and growing population and provides access to excellent education at all levels. The town is surrounded by rolling countryside and beautiful beaches and is a hotspot for outdoor recreation, sports and other active lifestyle activities. Antigonish supports a vibrant culture in the arts with music, performing arts, visual arts and crafts, and fabulous festivals happening throughout the year. For more information visit www.townofantigonish.ca or www.visitantigonish.ca.

📌 IT Office Coordinator (Antigonish)
🏢 St. Francis Xavier University
📍 Antigonish