NOTICE OF NON-UNION VACANCY

POSITION

Administrative Assistant

LOCATION

St. Thomas of Villanova Secondary School

SALARY

$81,401 - $85,685 annual

Reporting to the Principal, the Administrative Assistant is responsible for the below:

Duties and Responsibilities

In collaboration with the principal, responsible for the efficient organization of school offices and lead the secretarial team through training, work delegation, performance and the approval and scheduling of vacation time.

Responsible for Ministry level reporting including OnSIS & EQAO, Secondary Achievement Processing and Reporting, School Scheduling and Maintenance, and monthly Enrolment Reporting.

Coordinate the activities related to the management of the school's administrative system by ensuring that all Ministry Regulations and Board Policies are adhered to within the confines of the Student Management Systems.

Develop, document and maintain office procedure to ensure ongoing compliance with evolving regulatory requirements and system updates.

Establish timelines for school processes, provide documentation, validate data and trouble shoot problems.

Assist the Principal with school scheduling for upcoming academic years, complex data compilation and report preparation requested by the Ministry, Administrative staff or Trustees within the required deadlines.

Oversee school's financial record keeping, including School Banking.

Attend meetings as required and record minutes of same.

All other duties as assigned by the principal.





Qualifications

Successful completion of an Office Administration / Business Administration Program from a recognized Post-Secondary Institution

Three (3) years of experience in a school/board environment with advanced working knowledge of Student Information Systems is preferred

Advanced proficiency in Microsoft Office (Excel) and Google Workspace (Drive, Docs, Sheets, Calendar).

Ability to provide guidance and direction to other secretaries by assigning, prioritizing and checking their work in order to ensure daily tasks are completed accurately and efficiently

Knowledge of Board policies, guidelines and procedures

Knowledge of Ministry curriculum guidelines as they pertain to student record management

Ability to exercise tact and discretion when dealing with highly confidential information and sensitive issues

Solid professional and organizational skills that promote being able to effectively work independently and as a valued team member

Experience with K212 and School Cash is an asset

Accommodation for disabilities will be provided upon request to support participation in all aspects of the expression of interest process.

The WECDSB adheres to equitable hiring, employment and promotion practices and is committed to an inclusive workforce that reflects the diversity of our students.

We thank all applicants in advance for their interest, however only applicants selected for an interview will be contacted.

📌 Non-Union - Administrative Assistant (Winnipeg)
🏢 WECDSB
📍 Winnipeg