We are currently seeking an enthusiastic, experienced, and passionate professional to serve as the Office Administrator.
The Office Administrator is responsible for the management of numerous office-wide functions with an emphasis on scheduling, database management, standards, and guidelines. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. The Office Administrator would serve as an integral member of the team ensuring smooth departmental and office operations.
Responsibilities
- Provide administrative support on a daily basis
- Internal and external correspondence
- Data entry
- Assist with ongoing hiring, training, and orientation for new employees
- Assist in planning, scheduling, organizing, and execution of staff duties
- Assist with staff schedule
- Organize and participate in the Occupational, Health and Safety program
- Process paperwork for new residents, communicating with family
- Help track the progress of implementation and outcomes of programs and projects
- Handle confidential information as directed
- Work across all departments to complete tasks
- Answering phones/emails
- Assisting residents,
families, and guests with questions or requests
- Additional tasks as assigned
Qualifications
- High school diploma or equivalent; college or technical training preferred
- 2+ years experience in office administration or similar role
- Knowledge of and demonstrated skills in general office procedures;
- Knowledge or experience in seniors and/or health care
- Must possess excellent interpersonal and communication skills (verbal and written) as well as strong time management and organizational skills
- Willingness to work in a team-oriented environment with an upbeat, positive attitude
- Ability to multi-task in a fast-paced environment; adaptable to changing priorities
- Proficient in Microsoft Office suite – including Outlook, Word, and Excel
- Will require Medical Assessment; Tuberculin Skin Test; Record of Immunization; Certificate of Conduct; First Aid Certificate and Pledge of Confidentiality.
Pay: $22.00-$25.00 per hour
Expected hours: 40.0 per week
Benefits
- Casual dress
- Dental care
- Extended health care
- In office parking
- Paid time off
- Vision care