Position Summary

We are seeking a highly organized and proactive Office Administrator to support the daily operations of our office. The successful candidate will play a key role in maintaining efficient office processes, coordinating administrative activities, and providing support to management and staff. This position requires excellent communication skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

- Manage daily office operations and administrative functions.
- Answer and direct phone calls, emails, and inquiries professionally.
- Maintain office filing systems, records, and databases.
- Schedule meetings, appointments, and company events.
- Prepare correspondence, reports, presentations, and other documents.
- Order and manage office supplies and equipment.
- Coordinate incoming and outgoing mail and courier services.
- Assist with accounts payable, accounts receivable, and basic bookkeeping tasks.
- Support onboarding and administrative aspects of employee records.
- Maintain confidentiality of sensitive company and employee information.
- Assist management with special projects and other duties as required.

Qualifications

Required

- High school diploma or equivalent.




- 2 years of administrative or office support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- High attention to detail and accuracy.

Preferred
- Diploma or certificate in Office Administration, Business Administration, or related field.
- Experience with accounting software, CRM systems, or ERP platforms.
- Previous experience in customer service or reception duties.

Skills & Competencies
- Office management and organization
- Time management and prioritization
- Customer service and communication
- Problem-solving and critical thinking
- Data entry and record maintenance
- Professionalism and confidentiality
- Teamwork and collaboration
- Microsoft Office proficiency

Benefits
- Competitive salary
- Health and dental benefits
- Paid vacation and holidays
- Retirement savings program
- Professional development opportunities
- Supportive and collaborative work environment

Pay: $22.00-$26.00 per hour

Expected hours: 40.0 – 44.0 per week

Advantages

- Casual dress
- Dental care
- Disability insurance
- On-site parking

Work Location: In person

📌 Office Administrator (Greater Sudbury)
🏢 T.Bell Transport
📍 Greater Sudbury