Calling all working moms and anyone seeking true work-life balance!

If you're an organized, friendly, and tech-savvy professional who loves helping people and creating a welcoming environment, this role is for you.

We offer family-friendly hours (Monday to Friday, 9:30 AM to 3:30 PM) and enjoy Fridays off during the summer. We are a supportive, positive workplace where your people skills, professionalism, and organizational talents can truly shine.

MUST BE TECH SAVVY

We are a cloud-based office that relies heavily on today's technology. You must be comfortable using computers, Outlook, online systems, and learning new software quickly.

MUST HAVE AN UPBEAT PERSONALITY

We are looking for someone who genuinely enjoys interacting with people and creating a positive experience for clients. If this is not you, please do not apply.

About the Role

As the first point of contact for our clients, the Receptionist plays a vital role in creating a warm, professional, and welcoming experience. This position combines front-desk responsibilities, client service, and administrative support to keep our office running smoothly and efficiently.

What You'll Do

Front Desk & Client Service

- Greet clients and visitors with professionalism and enthusiasm
- Answer and direct incoming phone calls
- Respond to client inquiries and provide exceptional customer service
- Manage incoming and outgoing emails
- Coordinate client appointments and meeting schedules
- Handle client document drop-offs and pickups

Administrative Support
- Schedule appointments and meetings using Outlook
- Monitor and manage voicemail messages
- Scan, upload, and organize documents electronically
- Process client payments through POS and Square systems
- Maintain accurate records and client files
- Assist with various administrative tasks as required

Office Coordination




- Ensure the reception area and office remains clean, professional, and welcoming
- Maintain office supplies and inventory
- Prepare supply orders as needed
- Assist with meeting room setup and preparation
- Support general office organization and daily operations

Team & Office Support
- Assist with company events and staff activities
- Support internal administrative processes
- Help maintain health and safety documentation
- Contribute to a positive and collaborative workplace culture

Who Thrives in This Role?

This position is ideal for someone who:

- Loves working with people and providing exceptional service
- Enjoys staying organized and managing multiple tasks
- Has strong communication and interpersonal skills
- Is confident using computers and modern technology
- Takes initiative and pays attention to detail
- Enjoys both client interaction and behind-the-scenes administrative work
- Values a secure schedule and healthy work-life balance

Qualifications

Required

✔ Previous receptionist, administrative, customer service, or office experience

✔ Strong computer skills and comfort with cloud-based technology

✔ Proficiency with Microsoft Outlook, email, and basic office software

✔ Professional communication skills, both written and verbal

✔ Positive, friendly, and energetic attitude

✔ Strong organizational and multitasking abilities

Why Join Us?

✅ Family-friendly schedule perfect for working parents or anyone seeking balance

✅ Fridays off during the summer

✅ Supportive and collaborative team culture

✅ Meaningful work where your people skills truly matter

✅ Positive, professional, and respectful workplace

✅ Opportunity to grow within the organization

If you're highly organized, enjoy helping people, love technology and bring positive energy to everything you do, we'd love to hear from you!

Pay: $20.00 per hour

Benefits

- Extended health care

Work Location: In person

📌 Office Receptionist (Barrie)
🏢 Accounting House
📍 Barrie