Company Overview

Activox Electronics Ltd. is a trusted leader in life safety and property protection, dedicated to delivering professional, customer-driven solutions since 1986. As a locally owned and operated business, we partner with property owners, management companies, and government agencies to provide reliable and cost-effective security and fire system services.

Job Overview

We are seeking a proactive and detail-oriented Administrative Assistant to join our team. In this vital role, you will support daily office operations, manage administrative tasks, and ensure smooth communication across departments.

Responsibilities
Manage front desk duties, including handling multi-line phone systems with professionalism and courtesy
Perform data entry tasks accurately using Microsoft Office, etc
Maintain organized filing systems for documents, and records in both digital and physical formats
Provide excellent customer support by addressing inquiries promptly and professionally
Preparing of workorders
Proofread correspondence, reports, and documents to ensure accuracy and clarity
Excellent organizational skills with the ability to prioritize tasks efficiently
Knowledge of front desk operations,



phone etiquette, and multi-line phone systems
Customer service experience demonstrating professionalism and effective communication skills

Skills / Qualifications
Proficient in Microsoft Office (word, excel, outlook)
Eligible for Security Clearance (Canadian Citizen no Criminal History)
Solid organizational and multitasking skills
Excellent communication and customer service abilities
Attention to detail and accuracy
Proficient in English Language (French is an asset)
Ability to work independently and as part of a team
Ability to be productive in an setting that can be loud at times
Ability to be productive in a fast pace workplace
Self-motivated
Previous administrative or office experience is considered an asset
Knowledge or experience in the life safety industry; fire, sprinkler and security systems, is considered an asset but not required.

Pay: $20.00-$25.00 per hour

Expected hours: 40.0 per week

Benefits:
Casual dress
Dental care
Extended health care
On-site parking
Paid time off
Vision care

Work Location: In person

📌 Administrative Assistant Ottawa (Canada)
🏢 Activox
📍 Canada